How To Access Archived Emails In Gmail
Avoid the frustration of permanently losing a Gmail email byusing Gmail’s Archive feature. Archivingold messages is better than deleting them. Archived Gmails aren’t automaticallydeleted after 30 days. And if you know what to do, you can easily restore anarchived Gmail email.
You may be worried that your Gmail archive will use up youravailable Google storage space. But remember that even a free Google account comes with 15GB of storage . So, oddsare that you won’t fill up your Google storage with archived messages veryquickly. Plus, you can buy additional storage if you really need to.
If you don’t know how to archive a Gmail message, it’s easyto do. Simply select the email you want to archive in your inbox and click the Archive button on the toolbar above themessages:
Here’s how to restore an archived email message:
Moving An Archived Email To The Inbox Via The Web
If you change your mind, you can always move any archived content back to your inbox. Follow these steps to move archived email back into your inbox using the Gmail website:
Step 1: Visit the Gmail website and sign in.
Step 2: Locate the email you wish to relocate.
Step 3: To the left of the email, check the small box.
Step 4: At the top of the screen, select Move to Inbox.
Your archived email will then be moved back to the inbox for regular viewing. If you wish to return the piece of mail to archived, hover over the email once again and select the Archive button .
How To Retrieve Your Archived Emails In Your Browser
Retrieving your archived emails simply means placing them back in your inbox.
To do this, go to All mail as shown above:
Step 1. Select the email or emails you want to retrieve back to your inbox. Emails that are already in your inbox are marked Inbox.
Step 2. Click the Move to inbox icon in the top menu.
Step 3. Youll then see a pop-up to confirm that your email is being sent to your inbox. You also get a chance to Undo this command.
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Whats The Difference Between Archive And Delete In Gmail
Archiving a message simply removes it from your inbox, without deleting it, while deleting a message places it in the trash .
To save space in your Google account , you should delete messages that no longer interest you, not just archive them.
Note: to make space, you can permanently delete messages from the trash, or just delete all Gmail messages at once. If you no longer need Gmail, you can also delete a Gmail account completely.
Faqs About Gmail Archive
How do you find archived emails in Gmail?
First open your Gmail account. Then, scroll to the bottom of the left menu and find All Mail. Your archived emails will be there.To find archived emails in your Gmail app, tap on the hamburger button in the top left corner of the app. Scroll until you find All Mail. Your archived emails are stored there.
How long are archived emails kept in Gmail?
Messages you archived arent deleted, and you can access them at any time. Gmail keeps your archived emails indefinitely or until you delete them. Only messages that are deleted are removed from the Trash after 30 days.
How do I retrieve archived emails?
If a message has been archived, you can find it by opening the All Mail label. Then, you can move it back to your Inbox or reply to it directly from the All Mail folder.
How do I unarchive in Gmail?
To unarchive Gmail messages on a computer you need to:1. Open Gmail in your browser.2. Scroll down the menu on the left side until you find the All Mail label.3. Search for the email you want to unarchive by scrolling or by using the search bar.4. Once you find the email, select it and click the Move to Inbox button that is located right under the search bar.
Anastasia KryzhanovskaSenior Content Manager
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How Does Gmail Archive Work
The Archive action removes the message from view in the inbox and puts it in the All Mail area, in case you ever need it again. You can find archived messages by using Gmails search function. Messages addressed to a group of people can return to your inbox if someone on the address list replies to the original.
If Youre Using The Gmail Iphone App
Although not many people use Gmail on their iPhone, the Google email app is available for download in the Apple App Store. To find archived emails in the Gmail app on your iPhone, proceed as follows:
Step 1: Open the Gmail app as usual.
As on other devices, the All Mail label is essentially an archive folder on the iPhone.
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How To Retrieve Archived Emails In A Browser
Although archived messages are removed from your inbox, these messages are still stored in your Gmail account and can be retrieved in a few steps. These messages also remain indexed and appear when you search for Gmail messages. You can view emails while they’re archived, but if you plan to continue the conversation, move the messages in the conversation to the Inbox.
Select All Mail on the left side of Gmail.
Select the emails you want to return to the Inbox. The emails that are in the Inbox are labeled Inbox in front of the subject line.
Use Gmail search tools to find your archived messages.
In the main toolbar above the emails, select Move to Inbox.
A confirmation appears that verifies the emails have been moved to the Inbox. Select Undo to reverse the process.
Will Archiving Emails In Gmail Free Up Space
No, archiving emails in Gmail wont save you disk space, and the emails will still count against your storage quota. Although using the archive feature has many benefits when it comes to organizing your inbox and making you more productive, the only way to save space is by permanently deleting emails in your trash.
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Why Archive Emails In Gmail
Email archiving allows Gmail users to declutter their inboxes without deleting important messages. Archiving messages is good email management because it helps organize your inbox and separates the message you currently need from those that might be useful at some point. For example, you just completed a project and want to relieve your inbox of the hundreds of emails associated with it. You can archive those emails to free up space in your inbox. Archiving is preferable to deleting these types of messages because you might need to reference them in the future.
How Many Emails Can Gmail Hold Total
Gmail receiving limits in Google Workspace Description All email addressed to the account. Might appear as threaded and non-threaded Gmail conversations. Per day 86,400 Size limit You can receive emails of up to 50 MB. Note: To send file attachments larger than 25 MB, use Google Drive or other file-sharing services.
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Delete Vs Archive Emails
To understand when should you archive vs delete emails, you should first understand the fundamental differences between them.
|Yes, you can bulk delete either all or specific emails.||Yes, you can bulk archive either all or specific emails.|
Recommendation :As Gmail offers enough storage to keep thousands of emails, I would recommend you to delete emails only when you are sure you wont need them in future. If you are dicy, then its better to archive them.
Can You Automate Archiving Emails In Gmail
In the hustle and bustle of everyday life, automation is sometimes essential to improve productivity and efficiency. Luckily you can automate the process of archiving your emails in Gmail as you work. This means you no longer have to set time aside to manually archive or delete messages.
Once youve opened your Gmail account, you can click on the gear icon in the top right corner of the application. Next, choose See All Settings to access the settings menu.
Under the General tap, look for the option Send and Archive option and select the Show the Send and Archive Option in Reply option. Once youve made your selection, you can click on Save at the bottom of the settings screen.
Now, whenever you reply to emails, you will have a new send button. The button will read send and show the archive icon. Once youve typed your reply and click on this button, it will send your response and automatically archive the email. This makes keeping your inbox clean and organized even easier.
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Finding Archived Emails In Gmail Using The Search Bar
Unfortunately, theres no archive label you can use to search for when youre using the Gmail search bar at the top of the Gmail website or in the Gmail app.
Youll need to know the topic, sender, or subject of your archived email to search for it manually. Alternatively, you can use advanced Gmail search filters to search for emails that arent in typical folders like your inbox folder, sent folder, and drafts folder.
How Archive Is Different Than Deleting An Email
Youre no doubt familiar with the little trash can icon you use to delete emails.
To archive an email, hover over it and select the archive icon that appears on the right. Or select multiple emails and click the archive icon in the bar above:
Archiving an email saves it in your Gmail account indefinitely.
When you delete an email in Gmail, it goes into your trash for 30 days. After that time period is up, the email is automatically erased forever.
You can, of course, completely erase emails during the 30-day period by emptying your trash folder.
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Use Stack To Manage Your Gmail Archive & Other Features Of Google Email
Stack is a new-age Web browser, designed for those seeking the ultimate level of productivity. As such, itâs the perfect tool for managing your Gmail account. Yes, thatâs right â Stack helps you open multiple Gmail accounts in one window, as explained below.
- First, .
- Install and launch the application. Then, select âGmailâ from the left-placed sidebar.
- Log-in to your Google account, and voilÃ â youâll access your Gmail account.
- Now, feel free to launch another tab and repeat the steps above. That’s how you’ll get to open multiple Gmail accounts using a single window.
With that said, we conclude our guide regarding what does âArchiveâ do in Gmail. To learn more helpful tips and tricks â make sure to stick to Stackâs blog. And lastly, donât forget to try out Stack, as weâre sure youâre going to love it!
How Long Do Archived Emails Stay In Gmail
There is no such time limit for archiving Gmail emails. You can keep your emails in the archive as long as you want. They will get moved to the trash when you delete them. So, the answer to the question, how long do archived emails stay in Gmail? is for an indefinite time unless you delete them.
Moreover, after deleting an email, it will remain in the Trash folder for 30 days. If you do not restore the email, it will get permanently deleted.
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Finding Archived Emails Via The Web
If you access Gmail via a web browser, it is a straightforward process to recall any emails you may have archived. For starters, if you choose to use the search bar at the top of the page, search results will include any archived emails. Alternatively, you can access all of your available mail, including archived pieces, under the All Mail option.
Step 1: Visit the Gmail website and sign in.
Step 2: On the left side of the screen, scroll down, and select More.
Step 3: Select the All Mail option.
Step 4: On the right side of the screen, you may now browse your email it will include all emails in your account, including archived content.
How Do I Get Archived Emails In Gmail Back To My Inbox Folder
Follow the step-by-step process for recovering all archived emails in the Gmail app.
Now, lets find out how can you archive the entire Gmail mailbox with attachments with the automated solution.
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How Do I Unarchive Emails In Gmail
There may be certain cases where you want to unarchive an email. Maybe someone has asked for more information or a follow-up on an older email that has already been archived, so you need to move it back to your inbox. Archived emails will automatically come back to your inbox if the recipient sends an email on that same thread. However, if it was something that you discussed, you will have to manually unarchive the email.
How Do You Find Archived Emails In Gmail
Although you can archive emails in Gmail, theres no dedicated email archive folder in your Gmail account. This might sound confusing, but its actually not that complicated. Any emails that you archive in Gmail are automatically moved to the All Mail label. This folder contains all mail from your inbox and outbox as well all your drafts. The All Mail folder is basically an archive of your entire Gmail account.
Not happy with Gmails features? Some Gmail alternatives might offer better capabilities.
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Archive Emails In Gmail
Archive a single message
1. On your iPhone or iPad, open the Gmail app.2. Open the message.
Tip: Also, you can swipe the message to the left from your inbox.
Archive multiple messages
1. On your iPhone or iPad, open the Gmail app.2. On the left, tap the sender’s profile image next to the messages you want to archive.3. Tap Archive.
What Does Delete Mean In Gmail
As you can already guess, deleting an email does just that â removes an email from your inbox, while putting it in your âTrashâ folder. Whatâs very important to keep in mind is the following. Gmail will empty your âTrashâ folder after 30 days.
Therefore, if you’re sure that a specific conversation is finished, or if you know that you won’t need a particular email in the future, it’s a good idea to delete it. You still have 30 days to change your mind, though. After that, deleted messages will disappear forever.
If youâve read the segments above carefully, you can already conclude about the differences between Gmailâs âarchiveâ and âdeleteâ features. So, hereâs a handy breakdown:
- Using Gmailâs archive feature, you donât delete a message for good. Instead, that message will be stored in your âAll Mailâ folder . If you get a reply, that message will automatically return to your inbox.
- Using Gmailâs delete feature, your mail ends up in the âTrashâ folder. Gmail will delete that mail after 30 days, without any chance of restoring it.
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How To Find Archived Emails Through The Search Bar
The easiest and most straightforward way to find an archived email is through the search bar.
While its not possible to simply select a category for archived emails, you can search for an archived email using its details. For example, you can search the senders name, email, company name, or even elements of the email that you remember.
Moving An Archived Email To The Inbox Via Mobile Apps
You can also change your mind about archived emails while you are out and about using Gmails available mobile apps for iOS and Android. Follow these steps to move the archived email back into your inbox within Googles official Gmail app for Android:
Step 1: Open the Gmail app on your device.
Step 2: Locate the email you wish to relocate and tap on it.
Step 3: Tap the More button in the upper corner .
Step 4: Tap the Move to Inbox option.
Your archived email will then be moved back to the inbox for regular viewing. If you wish to return the piece of mail to archived, reopen the email and tap the Archive button .
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Using The Gmail Archive
Not all emails are important enough to keep in your inbox for instant retrieval at any time. But maybe youre not ready to delete these emails, either. Most email providers have an archive feature for messages that could be useful for later reference but arent very important to you right now.
You can save these emails to the archive folder so theyre still accessible whenever you need them. Archiving is the best way of cleaning up overflowing inboxes without having to delete emails. Like other email providers, Gmail also lets you archive emails. In this article, well explain the best way to do this and how to find your archived emails in Gmail.