Saturday, March 18, 2023

How To View Archived Emails On Gmail

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How To View Archived Messages In Gmail

How to find Archived emails on Gmail

Fortunately, there is an easy workaround to retrieve archived emails in Gmail on desktop, iPhone, and Android. To do so,

  • Open Gmail on mobile or desktop.
  • Enter the below query in the search box and hit enter. has:nouserlabels -in:Sent -in:Chat -in:Draft -in:Inbox
  • Gmail will now list all your previously archived emails.
  • Finding Archived Emails Through All Mail

    All Mail will show all the emails that you received or sent through Gmail. If the emails were archived, this will be the place to find them back. This will also show the emails of the inbox and other labels. If the emails are old, it may be hard to find them, but if the emails were recently archived, then you will be able to find them easily.

  • Open the Gmail account in your browser and click on the More button at the left pane. This will open more options for the user. Clicking on More to expand options
  • Now select the All Mail option in the left pane and you will be able to find the archived emails with all other emails. Finding archived mails in the All Mail option
  • The archived emails will have no labels In front of them. You can also send them back to your inbox by selecting them and then clicking on the Move to Inbox icon. Moving archived emails back to Inbox
  • You can also do this in your phone mail application by selecting the All Mail option.
  • How To Recover Archived Email With Mobile Gmail App

  • You have to open the Gmail app on your smartphone. When doing that, you have to ensure that you are signed in to your Gmail account so that you can gain access to it through the said app.
  • Use the search box to search for the archived message. In the same way with using the Gmail website, you can obtain search results for archived emails as long as you input the sender, part of the message body, subject, or any other parts of the message. Tap the magnifying glass to proceed with the search.
  • Labels are appearing in the Gmail app as well. You simply have to look into the labels. Do not forget to tap the MENU button found in the upper-left part of the screen. Scroll down to ALL MAIL. Once the message is found, you can then decide whether or not you want to put it back to your Inbox folder. To put it back to your Inbox folder, tap the MENU button again. Choices will appear. All you have to do is choose the MOVE TO INBOX option. Once selected, the archived message will then be moved back to the Inbox folder.
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    Use Gmail Filter To Find Specific Archived Emails

    Now you already know that you can go to All Mail label and find your archived emails there, but what if you want to find a specific email from someone that you archived?

    You can use in:all filter which will show you all the emails including archived ones, You can also add more criteria to this filter to find specific archived emails.

    For e.g If I want to find an archived email which was sent to me from Microsoft and had an attachment, I can use filter like

    in:all has:attachment

    It will show me all such emails as shown in the screenshot below.

    How To Delete Archived Emails In Gmail

    What exactly happens when you "Archive" messages in Gmail ...

    If at any point you feel like you no longer need the emails you have archived, you can delete them easily.

    All you have to do is:

    • Find the archived email.

    Doing this will move the selected emails into the Trash folder. Just remember, after 30 days they will be gone forever without any way to get them back.

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    Archive Emails On A Desktop Computer

    Follow these steps to archive messages in Gmail on a personal computer or browser.

  • To Archive a message on a computer, access the Gmail interface via an internet browser.
  • Please select the email or emails you want to archive by clicking their accompanying checkboxes, highlighting each of them.
  • Select the Archive icon at the highest of the screen, represented by a folder with a down arrow inside it.
  • The messages are moved, and a confirmation message appears with a link labeled Undo, which reverses the change if you click it.
  • How To Recover Archived Emails With Gmail Website

    At first, you need to sign into your account in the Gmail website.

    After that, you will have to search for the archived message through the search box located at the top of the page. The archived messages can still appear in the search result if you use the proper keywords.

    You can also search the labels for archived emails. Even if you have archived the message by accident, this message will still show under the label where it was tagged.

    If the label you are looking for is not easily seen in the left-side tab, navigate to MORE option > All Mail. This option enables you to view all emails in Gmail, regardless of the messages are labeled or not.

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    Find Your Archived Emails In Gmail

    When you search in Gmail, your results will include any messages that have been archived.

    Or, you can find archived gmail messages by openning the label of All mail.

    The All mail label is added to any message. If a message has been archived, you can find it by opening the All mail label.

    1. On your Android phone or tablet, open the Gmail app. 2. In the top left, tap Menu. 3. Tap All mail.

    And all archived emails are included here.

    Finding Archived Emails Via Mobile Apps

    How to View Archived Emails in Gmail Mobile (2021) | See Archived Mails in Gmail

    If you are using the Gmail mobile app on your iOS or Android device, you can also access archived content easily. As on the web, you can use the search bar displayed above your mail to initiate a search; it will include archived content. Otherwise, if you wish, you can access all of your available mail, including archived content, under the All Mail option.

    Step 1: Open the Gmail app on your device.Step 2: At the top of the screen, tap the Menu button; it is displayed as three horizontal lines.Step 3: Scroll down if needed and select the All Mail option.Step 4: You may now browse your emails on-screen; it will include all emails in your account, including archived pieces.

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    What Is An Archive

    According to the Cambridge Dictionary, an archive is a collection of historical records relating to a place, organization, or family. It’s also defined as a computer file used to store electronic information or documents you no longer use regularly.

    Similarly, in Gmail, an archive is a repository of your messages that you don’t use regularly. Putting an email in your archive is storing it someplace out of sight and out of mind. But it’s still there if you need to come back to it someday. It’s like your basement, where you store items you don’t need but might use in the future.

    When you archive an unread email in Gmail, it leaves your Inbox and gets stored under All Mail. It will also be deducted from the number of your unread messages.

    To find your archived emails, go to All Mail in the sidebar. Alternatively, you can write in:archive on the Gmail search bar to show archived messages only.

    Part 1: How To Find Archived Email In Gmail

    How to find archived emails is one of the common problemsthat users of Gmail face. It might be that they accidentally archived theiremail. Those who are new to the said service as well as those who have alreadyset up the account for a long time but is encountering the problem for thefirst time should not immediately panic. After all, the important message thatwas archived can still be retrieved. Even if you are not seeing it in yourInbox because it is archived, the message still exists.

    What Is Archived Email?

    Out of all the email applications that an individual canuse, Gmail is one of the popular options. Gmail is a free web-based emailservices offered by Google. Through Gmail, you can not only send and receiveemails, you also have the ability to store messages as well as search forspecific messages. With Gmail, successive messages that are related to eachother will be automatically organized into one conversational thread.

    When You Accidentally Archived in Gmail…

    With archiving, you will not be seeing the message in theInbox folder. Your Inbox will no longer be cluttered by messages you havealready read. The good thing about it is that even when you cannot see it inthe Inbox, the message still exists and you can still search for it.

    How to Find Archived Email in Gmail

    There are two options that are available for users tofind the archived email in their Gmail account.

    The first option: Use the Gmail website.

  • Youfirst have to log into your account in the Gmail website.
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    Retrieve Archived Emails Using The Mobile App

    To find the All Mail option on the mobile Gmail app, tap the message and open the menu button located in the upper-right corner of the screen.

    Open the Gmail app on your mobile device to view the Inbox.

    Tap the three-line icon at the top of the screen and select All Mail in the panel that opens.

    Tap the email you want to retrieve.

    Select the 3-dot icon at the top of the email that opens.

    Tap Move to Inbox.

    How To Find Archived Emails In Gmail

    How to Retrieve an Archived Message in Gmail on Computer

    Ben Stockton is a freelance tech writer from the United Kingdom. In a past life, he was a UK college lecturer, training teens and adults. Since leaving the classroom, he’s been a tech writer, writing how-to articles and tutorials for MakeUseOf, MakeTechEasier, and has a degree in History and a postgraduate qualification in Computing. Read more…

    Deleting emails from your Gmail account is finaltheyre lost forever once you empty your trash folder. If you want to hide emails, rather than delete them, you can archive the messages instead. This allows you to find and retrieve the emails at a later date.

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    How To Archive Using The Gmail App

    To move an email to the archiving folder using the Gmail apps for Android and iOS:

  • Open the message you want to archive.Tip: You can also tap the circles bearing initials or sender photos to select multiple emails for archiving in any message list.
  • Tap the archiving button in the toolbar.
  • Note: You cannot easily archive all emails using the app. Open desktop Gmail in a mobile browser instead and archive in bulk with it .

    Archive All Emails In The Inbox

    To move all emails in your Gmail Inbox to the archive:

  • Click in the Search mail field.Gmail keyboard shortcut: With keyboard shortcuts enabled in Gmail, you can press / to go directly to the search fields.
  • Type in:inbox.Tip: You can also archive all read emails, for example, only in the Inbox or across your account with the following searches: read emails in your inbox: in:inbox AND is:read read emails: is:read
  • Now click Select all conversations that match this search if it appears above search results.
  • Click Archive .
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    How To Find Archived Mail In Gmail

    Archiving messages in your Gmail email client enables you to keep important business emails without them showing up in your Inbox. Once you archive an email however, it’s not very obvious where the message moves to, which can be problematic when you need to find an archived message. Google does not store archived messages in their own separate folder, but rather moves them to a label that is normally used for displaying all messages in your email account.



    Locate the archived message among all the emails displayed. Google displays all the messages in the order received, and your archived message will not have the “Inbox” label applied to it.



    What Are Archived Emails

    How to Find Archived Messages in Gmail

    Older email software, most notably Microsoft Outlook, organize messages into folders. The problem with this approach is that one message can belong only to one folder. Lets say you want to place all work-related emails into a folder called Work, but you also want to organize your emails based on their importance.

    With a folder-based email organization system, you can either place a message into a folder called Work or into a folder called Important, but the message cant be in both folders at the same time. To overcome the limitations of folder-based email organization systems, Gmail uses a label-based system.

    Essentially, Gmail lets you attach as many labels to messages as you want. You can easily tell Gmail to display all emails with a certain label or labels, which is how labels make inbox management much easier.

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    How To Unarchive An Email In Gmail

    On Mobile

  • Find all the archived emails by entering the above search query.
  • Open the email and click on the Move to Inbox icon.
  • To unarchive multiple emails at once on desktop or mobile, check the box next to the messages and select Move to Inbox. The selected messages will then be restored and can be accessed right from the Inbox.

    How To Retrieve Your Archived Emails In Your Browser

    Retrieving your archived emails simply means placing them back in your inbox.

    To do this, go to All mail as shown above:

    Step 1. Select the email or emails you want to retrieve back to your inbox. Emails that are already in your inbox are marked Inbox.

    Step 2. Click the Move to inbox icon in the top menu.

    Step 3. Youll then see a pop-up to confirm that your email is being sent to your inbox. You also get a chance to Undo this command.

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    Archive Your Entire Inbox

    Emails can pile up after a while. Maybe you want a fresh start. But that doesnt mean you have to delete all of your emails. Clear your inbox by archiving every single message:

    Step 1. Check the box in the menu bar to select all emails on that page.

    Step 2. Youll now see a bar above your emails. Click the link that says Select all conversations in Primary.

    Step 3. Click the archive icon in the menu bar to archive all messages in your inbox.

    When You Accidentally Archived In Gmail

    How to find archived e

    With archiving, you will not be seeing the message in the Inbox folder. Your Inbox will no longer be cluttered by messages you have already read. The good thing is that though you cannot see it in the Inbox, the messages still exist. You can search it in the Gmail box.

    There are many instances when you archive an email accidentally. One is when you are trying to move messages into one folder but you accidentally archive them. The archive folder is unlike custom-made folders where there is a label that you can immediately go to when you want to retrieve email messages.

    You an intentionally archive a message though. For example, you might have received an email with important personal information. Instead of moving the message to a user-added folder, archiving it should be a more convenient and secure way to keep that message.

    Indeed, there is no ARCHIVE label in Gmail. For first-time users of the said web-based email application, it might be difficult for them to retrieve the messages they have accidentally archived. Unlike other user-added folders where you simply have to go to the right label to retrieve a message, the method for retrieving messages from the archive folder is different.

    Two options are available for users to recover archived emails in the Gmail account.

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    Save Time With Automatic Email Archiving

    Most mail services support automatic email archiving to some extent, typically requiring users to create detailed filters that are hard to manage. A better approach is to use an intelligent email organizer that separates different types of emails and applies actions to them automatically.

    Clean Email is an online inbox organizer that can archive, delete, or label emails in bulk and automate parts of your email management. It relies on smart algorithms to analyze email headers and group emails into bundles based on their type. The app never looks at your message content or attachments, only the headers.

    You can then apply actions to groups of emails instead of selecting them one by one. When you apply an action to a group of emails, Clean Email gives you the option to use the same action automatically in the future, so you can set it once and forget about it.

    For example, you can tell Clean Email to automatically archive all social media emails as soon as they arrive in your inbox to prevent them from appearing on your smartphone. Or you can archive emails from your bank but delete all emails from PayPal. The options are limitless, and so is the time-saving potential of Clean Email.

    Unlike email filters present in email services like Gmail or Yahoo Mail, Clean Email is highly intuitive and easy to use. Any action performed in this app can be automated with the tick of a checkbox. Plus, all automatically applied actions are conveniently displayed in the Auto Clean tab.

    Archive Or Mute Gmail Messages

    Want to get more out of Google apps at work or school?

    If you want to clean up your inbox without deleting your emails, you can archive or mute them. Your emails are moved to a label called “All Mail.”

    • When you archive a message: The message will come back to your inbox when someone replies to it.
    • When you mute a message: Any replies stay out of your inbox. You can search for the conversation if you want to find it again.

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