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How To Setup Gmail In Outlook 2016

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Is Adding Gmail To Outlook Safe

How to configure Gmail account in Outlook 2016 – Tutorial

That depends on your authentication settings. Gmail considers all third-party email applications that dont use OAuth 2.0 to be less secure, and it warns users about the possible consequences of using such applications to access Gmail.

OAuth 2.0 is an open standard for authentication, and its commonly used as a way for users to grant websites or applications access to their information stored on other websites but without disclosing the passwords.

According to Gmail, passwords are inherently risky, but not everyone thinks that. Besides, theres nothing stopping you from using two-factor verification or using an application specific password to strengthen the security of your account.

That said, its possible that you wont be able to add Gmail to Outlook unless you enable access for less secure apps in your Google security settings. If an app or site doesnt meet our security standards, Google might block anyone whos trying to sign in to your account from it, .

To enable access for less secure apps:

  • Go to Google Account and log in with your email address and password.
  • Scroll down until you see the Less secure app access section.
  • Import A Calendar From Google Calendar

  • Log in to your Google Calendar account.

  • In the left column, click My calendars to expand it, click the arrow button next to the calendar that you want to import into Outlook, and then click Calendar Settings.

  • Under Private Address, click ICAL.

  • In the Calendar Address dialog box, click the web address of the calendar.

  • When prompted, click Open to import the calendar into Outlook.

  • The calendar opens in side-by-side view in the Outlook Calendar. Its also added to the Navigation Pane in Calendar view, under Other Calendars.

    Note: The imported calendar is a static snapshot. To update it, you need to subscribe to it or repeat this procedure to import a copy of the most current version of your calendar in Google Calendar.

    Add A Gmail Account To Outlook

    With the latest update to Outlook for Microsoft 365, it’s now easier to add a Gmail account to Outlook.


    • This new setup experience for Gmail and Outlook will be enabled for Outlook for Microsoft 365 customers slowly over the next several weeks. If you don’t see the exact screens shown here, see the topic Add an email account to Outlook for email setup instructions.

    • If you’ve previously added a Gmail account to Outlook for Microsoft 365, you may receive a prompt to update your password.

    These steps are the same whether you’re adding your first Gmail account or additional Gmail accounts to Outlook.

  • Select File> Add Account.

  • Enter your email address and click Connect.

  • Outlook will launch a Gmail window that asks for your password. Enter the password and select Sign in.

    Important: Once you connect your Gmail account to Outlook, you may receive a warning message in your Gmail inbox telling you that a new logon from Internet Explorer was detected. This is expected behavior.

  • If you have previously enabled 2-factor authentication for Gmail, you’ll be prompted to enter the code sent to your mobile device. If you haven’t enabled 2-factor authentication, skip to step 6.

  • The Google account permissions window appears. Click Allow.

  • Once Outlook finishes adding your Gmail account, you can add another email account or select Done.


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    Modifying An Existing Account

  • If youâre editing an email account that already has been configured in Outlook, click on the account name and then click on the Change button. Otherwise, skip ahead to Step #5: Configure General Settings.
  • WARNING:To avoid data loss, please use caution any time you change an email accountâs connection type or delete an email account.Removing an email account from a mail client also will remove all messages associated with it on the device and, specifically for POP accounts that are not configured to retain mail on the server, there may be no way to recover those messages. If you have any doubt or questions, please contact Heroic Support® for guidance.
  • Use Pop/imap To Add Gmail Into Outlook

    Gmail Imap Settings Outlook 2016 Windows 10
    • In your Gmail account, open Settings and move to forwarding and POP/IMAP. Click on Enable IMAP option and save your changes.
    • After that, go to Outlook 2016 and click on the File tab from the taskbar.
    • Then, add your Gmail account through the Add Account button, then click on Manual setup or additional server types. Select POP or IMAP
    • Next, type your account details along with the following information:
    • IMAP for an account type
    • for the incoming mail server
    • for an outgoing mail server
    • Under the Outgoing Server menu, choose my outgoing server requires authentication, then use the same settings as your incoming mail server.
    • Inside Advanced, double-check that the following fields:
    • 993 or 143 for the incoming server
    • SSL for incoming server encrypted connection
    • 465 or 587 for outgoing server
    • TLS or Auto for outgoing server encrypted connection

    After completing these steps, check the connection and make sure that you can see your messages in Outlook.

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    Still Cant Add Gmail Account To Outlook 2019 / 16/ 13/ 10/ 07 Try Quick Approach

    Why a user setup Gmail profile in Outlook? The answer is simple! To access and manage the Gmail data items in desktop-based Outlook. However, due to some issues, users getting various sync errors while adding Gmail account to Outlook. Moreover, this problem regularly occurs even after the proper manual settings. Sometimes the process may hang in between due lots of messages within Gmail account. So, a quick and safe approach is to use SysTools Software to backup Gmail emails to Outlook supported PST format and then use Import/Export feature to add that PST file inside Outlook.

    It is the finest tool that allows the user to export Gmail emails to Computer in PST / EML / EMLX / MBOX / MSG format. The PST file is the default data management file in Outlook. So, after getting the resultant file, the user can easily add the PST file in Outlook program using Import and Export Wizard. Above all, the best part is the tool available for Windows as well as Mac platform.

    Quick Steps to Add Gmail in Outlook Application:

  • Open the tool & enter the Gmail account Id & password for login
  • Select the Category of data and choose email format Outlook PST.
  • Select the destination for the Outlook PST file and click on Start button.
  • After completion, open MS Outlook App& Go to File option.
  • Now, choose Open and then Import/Export tab
  • Choose the option Export to a file and click Next.
  • Now select Outlook data file option and click Next.
  • Choose folder in Outlook account for Gmail data.
  • Adding Gmail In Outlook 2007

  • Open Gmail in your browser and click the Settings icon.
  • Go to Settings> Forwarding and POP/IMAP.
  • Select either Enable POP for all mail or Enable IMAP .
  • Open Outlook 2007.
  • Click the Email tab and select New.
  • Select Microsoft Exchange, POP3, IMAP, or HTTP and then click Next.
  • Select Manually configure server settings or additional server types and then click Next.
  • Select Internet email and then click Next.
  • Select an IMAP account:
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    Adding A Gmail Account To Outlook Using Imap

    Microsoft Windows uses Outlook as the default email client. The Send To, Mail recipient feature in Windows and the Microsoft Word mail merge to email feature will not work unless Outlook is setup to use your NMU G Suite gmail account via IMAP using the instructions referenced on this page or the instructions for Setting up Outlook to send mail using the NMU Mail Gateway. This is true even if you set up gmail as your default email client.

    Adding a gmail account to Outlook using IMAP will give you access to your gmail messages and labels but not your Google calendar or contacts. Any messages sent will show up in your “Sent” label associated with the gmail account and when your gmail account is accessed from browsers and other devices.

    1. Before you set up Outlook you need to assure IMAP access has been turned on in your gmail settings. See Read Gmail messages on other email clients using IMAP.

    2. You will need to allow less secure apps to use your account by changing a gmail setting available here.

    3. In addition, if you are using Google 2-step-verification you may need to set up a unique Google app password that will be used with Outlook. See Sign in using App Passwords. This is a unique password you will later need to enter into the Outlook settings.

    4. To set up Outlook go to the Windows start menu enter Control Panel in the search field and select Control Panel from the results.

    Section : Allow Less Secure Apps

    Microsoft Outlook 2016: Setup Gmail Email Outlook Account

    Step 1: Click on your head picture and then click My Account.

    Step 2: On the “My Account” page, click the Connected apps & sites link, scroll down to locate the Connected apps & sites section, and then make sure Allow less secure apps is turned on.

    Step 3: After “IMAP Access” and “Allow less secure apps” are enabled, you can sign out. Next, you can setup the Gmail account in Outlook 2016 by configuring IMAP settings. Do as follows.

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    Using Outlook With Gmail

    Now that you’ve set up Gmail in Outlook, you can view and compose email within Outlook, meaning you’ll have offline access and potentially an email environment you’re familiar with. However, this doesn’t mean you have to stop using the web client to access your Gmail, as all of your mail will still be available in the cloud. Outlook is just another way to access it.

    Setup Gmail In Microsoft Outlook 2013

    Step 1: Open Outlook 2013 on your device.

    Step 2: Click File and select Account Settings.

    Step 3: Click New.

    Step 4: Select Email Account then click Next.

    Step 5: Select Manual Setupor Additional Server Types and click Next.

    Step 6: Select Pop or IMAP and click Next.

    Step 7: Now enter some information including:

  • Your Name
  • Outgoing mail server :
  • Password: Your Gmail password.
  • Step 8: Click More Settings.

    Step 9: Click the Outgoing Server tab.

    Step 10: Check the box next to My outgoing server requires authentication.

    Step 11: Select Use same settings as my incoming mail server.

    Step 12: Click the Advanced tab.

    Step 13: Enter exactly the following information:

  • Incoming server : 993
  • Use the following type of encrypted connection: SSL
  • Outgoing server : 465
  • Use the following type of encrypted connection: SSL
  • Step 14: Click OK.

    Step 14: Click Next.

    Step 15: Wait for Outlook to test the connection.

    Step 16: Click Close when the test is successful. If it doesn’t work, you can double-check your entries.

    Step 17: Click Finish.

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    Why Connect Gmail To Outlook

    If youre currently managing your Gmail and Outlook accounts separately, youre likely spending twice as much time as necessary looking at your emails and events in two different applications. Being able to check all your emails in one place is much more convenient and allows you to get more work done quickly.

    This is especially true for your appointment and meeting schedules, as having them stored on two different accounts can make things confusing. Integrating Google Calendar into Outlook gives you all of your events in one calendar and makes it easy to see when youre really available.

    Configure Outgoing Server Settings

    How to Setup Gmail in Outlook 2016?  TheITBros
  • Click the More Settings button, and select the Outgoing Server tab.
  • My outgoing server requires authentication should be checked
  • Use same settings as my incoming mail server should be enabled
  • Log on to incoming mail server before sending mail should not be enabled. That setting applies only to servers configured to allow POP Before SMTP authentication, in which a successful login to retrieve mail allows a user from the same IP address to also send mail for a period of time. It is not compatible with servers requiring SMTP authentication.
  • Now select the Advanced tab at the top of the More Settings window.
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    Add Or Edit The Email Account

  • To set up a new email account, click the File tab and then click Add Account.
  • If youâre modifying the settings on an existing account already configured in Outlook, click on Account Settings and then click on Change settings for this account or set up more connections and skip ahead to Step #4: Modifying an Existing Account.
  • How To Setup Gmail In Outlook 2016

  • From Gmail, open Settings and navigate to Forwarding and POP/IMAP. Enable IMAP and save your changes.
  • Open Outlook 2016 and select File.
  • Add your Gmail account via Add Account, then click on Manual setup or additional server types. Choose POP or IMAP
  • Enter your account details along with the following information:
    • IMAP for account type
    • for incoming mail server
    • for outgoing mail server
  • In the Outgoing Server menu, select my outgoing server requires authentication, then use the same settings as your incoming mail server.
  • In Advanced, double check that the following fields are correct:
    • 993 or 143 for incoming server
    • SSL for incoming server encrypted connection
    • 465 or 587 for outgoing server
    • TLS or Auto for outgoing server encrypted connection

    After finishing these steps, simply check the connection and make sure that you can view your messages in Outlook. Congratulationsyouve setup Gmail in Outlook 2016!

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    How To Configure Gmail In Outlook 2016 & Outlookcom

    Microsoft Outlook has different types to fulfill distinct purposes. MS Outlook 2016 is a desktop application, and is a web-based email client. As these are two different versions, the procedure to add Gmail will also be different. In the following section, you will learn both techniques one by one.

    See All Your Emails In One Convenient Place

    How to Properly Setup/Configure Gmail in Outlook 2013/2016
    • University of Bath

    There are a couple of methods to set up Gmail in Outlook. You can set up Outlook and Gmail automatically or manually enter the Gmail and Outlook settings.

    The instructions in this article apply to Outlook for Microsoft 365, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Mac.

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    How To Add Gmail To Outlook Mail

    If youre trying to figure out how to set up your Gmail account in Outlook Mail, the process is slightly different from how to set up Gmail in Outlook 2016. That said, the first step is the same, simply requiring you to enable IMAP in Gmail. After that, just complete the following:

  • Go to Settings and then View all Outlook settings Sync email in
  • Under Connected accounts, select Gmail.
  • On the Connect your Google account page, enter a name for your Gmail account that recipients will see when they receive an email from you.
  • Select the Gmail account you want to use and enter your username and password for that account. If you’ve turned on two-step verification for your connected Gmail account, you will need to create an app password. Go to security page in your Gmail and then return to to enter that password on the Connect your Google account page.
  • Select Allow.
  • How To Set Up Gmail With 2

    ByBryan Clarkpublished 28 October 16

    Two-factor authentication is a step each of us should take to protect our email. Instead of relying solely on the password, those logging in now must complete a second step — or authentication method — to access an email account. In this case, as with most, the second step is an application that provides a single-use code to log in.

    Now, unless a thief has your mobile device, your password is useless when it comes to accessing your Gmail account. Unfortunately, integration with Outlook leaves a lot to be desired. Luckily, theres a workaround.

    1. Open Outlook and click on the File tab.

    3. Double click the account you wish to add 2FA to.

    Were going to leave this open and move on to step four. Dont close this window, as well need it in a minute.

    4. Log in to your Google account if necessary, and navigate to the Sign-in & Security page.

    5. Scroll down to App passwords and

    6. from the dropdown.

    7. Name the app password and click Generate. In this case, were going to call it Outlook.

    8. Copy the app password and click Done.

    9. Go back to Outlook and paste the app password into the Password section and click Next.

    10. Close Outlook and restart.

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    How To Set Up Gmail In Outlook

    First, you need to choose which protocol to usePOP or IMAP. When you choose IMAP, all your mail syncs with the Gmail server and all the changes you make apply to all devices with your Gmail account. For example, you create a new mail folder and move a bunch of emails there. If you use IMAP, that folders with all its email will appear on all your devices automatically. Also, IMAP allows you to sync mailbox in real time and receive emails in Outlook when they arrive to the Gmail server.

    If you want to store all e-mails from the Gmail mailbox on a single computer, it is better to use the POP3 protocol. In this case, the emails will not be synchronized in real timeOutlook will be downloading your emails with the frequency you specify in the settings.

    If you do not know what to choose, simply stick with IMAP. This is the best option for an average consumer who want to setup Gmail in Outlook 2016. Now let us review the step-by-step process of adding a Gmail account to Outlook 2016.

    Bonus For Imap Users: Choose Which Folders To Display In Outlook

    Setting up Gmail in Outlook 2016 in Mac OSX

    When connecting to your email server using the IMAP protocol, you can choose the specific mail folders to which you wish to subscribe.

    To do so, right-click on your email accountâs Inbox in Outlook 2016 and then select IMAP Folders from the popup list.

    In the IMAP Folders window, click on the Query button in the top right of the window to get the current list of folders in your email account from your server.

    Once the list has downloaded from the server, you will see each of your accountâs folders on the server listed in the All tab, which should be selected by default, you will see a list of all the email folders in your account on the server. Folders to which you already are subscribed will appear with a folder icon, while folders to which you are not subscribed will have no icon next to their names.

    You can manage your folder subscriptions by clicking on the folder name in the All list and using the Subscribe or Unsubscribe buttons.

    Once youâve finished making changes, click the Apply button and then select OK if needed. It will take a few moments for the folder list to update in your Mail pane.

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