Saturday, November 26, 2022

How To Separate Emails In Gmail

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How To Sort Gmail From Oldest First

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As mentioned, the default setting is to sort emails in Gmail based on the first 50 emails that you recently received. This option would only work when the latest email that you received takes the highest priority.Sometimes you may want to get an email that you received years ago. Scrolling through page by page becomes impractical and painstaking. Thats where sorting Gmail by oldest emails becomes a useful life hack.

  • Locate the email counter located on the right-hand side of the mailbox > Click on it and a small dropdown with 2 options will open, Newwest and Oldest.
  • Under Multiple Inbox Sections Assign Search Queries To Your Inboxes

    You can create up to five different inboxes under Settings > See all settings > Inbox > Multiple Inbox Sections. Use the “Search query” fields to tell Gmail which emails to send to this inbox.

    • For all the emails coming from a specific address, use “from:emailaddress”.
    • For all the emails coming from multiple addresses, use “from:emailaddress1 OR emailaddress2”.
    • For all starred, unread, or otherwise by Gmail categorized emails, use “is:unread”, “is:starred”, …
    • For emails with multiple characteristics, use Gmail search operators.
    • For all emails with a specific label, use “label:labelname”.

    A label could refer to a client, a workflow, and a team, or it could refer to a specific task like “follow-up” or “later”. If you haven’t created any labels yet that you want to use to differentiate your multiples inboxes, you can do so as follows:

  • Go to “Settings”> “See all settings”> “Labels” and click “Create new label”.
  • Enter a label name and click “Create”.
  • Alternatively, go to your inbox, scroll down to the bottom of your left side pane, click “More”> “Create new label”.

    Note that if you create your multiple inboxes based on labels, it’s best to assign a label to your emails as soon as you compose them. That way, both your email and the reply it gets will automatically go to the correct inbox.

    To apply a label to a new email:

  • Select a label.
  • Keeping: The Best Way To Manage Multiple Email Accounts

    Keeping is software that lets you and your team manage multiple email accounts together.

    It is specifically designed for businesses that have multiple inboxes and that want to centralize them all into one interface. With Keeping, you can add an unlimited number of mailboxes. Adding and managing your teams access to multiple gmail inboxes is easy.

    All Gmail features work: Search, your filters, email signatures, file attachments, email forwarding, history, keyboard shortcuts, and more. You will also have access to all of Keepings features, which were designed to make managing multiple email accounts easy as possible.

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    How To Forward Multiple Emails In Gmail

    Mahesh Makvana

    Mahesh Makvana is a freelance tech writer who specializes in writing how-to guides. He has been writing tech tutorials for over a decade now. Hes written for some of the prominent tech sites including MakeUseOf, MakeTechEasier, and Online Tech Tips. Read more…

    With Gmails built-in forwarding options, you can forward multiple of your emails as regular emails and as email attachments. Well show you how to do both of these from Gmails web version as the mobile app doesnt support these features.

    Q& a: Separating Messages In Gmail

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    I like Gmail, but when I send out messages to a group, all the replies all get funneled into one continuous inbox response. Is there a way short of sending separate emails to each person to unlink these?

    Google realized that not everybody likes having the messages clumped together, so Gmail now makes it optional. To ungroup your messages, log into your Gmail account on the Web, click on the gear icon in the upper right corner and choose Mail Settings. On the General tab, in the Conversation View area, click the button next to Conversation view off and then click the Save Changes button at the bottom of the settings page.

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    How To Use The Bcc Method In Gmail

    Heres a step-by-step guide for actually using the BCC method in Gmail:

  • Open Gmail, either in your browser, phone app, or elsewhere and write your intended email.
  • Add in the email addresses you want to contact. If you have these already typed out somewhere, you can copy the whole list and paste it in directly.
  • Add in a direct recipient in the To field.

    Even if the email is addressed to a number of recipients in the BCC field, an email cant be sent to no one. So, add an email address here even if its your own email address, that will work just fine.

    How To Select All Emails In Gmail

    Mahesh Makvana is a freelance tech writer who specializes in writing how-to guides. He has been writing tech tutorials for over a decade now. Hes written for some of the prominent tech sites including MakeUseOf, MakeTechEasier, and Online Tech Tips. Read more…

    In Gmail, you can select multiple emails and apply an action to all of them at once. Well show you how to select all emails and specific emails by their status in Gmails web version.

    There are many reasons to make a multiple email selection in Gmail. Maybe you want to archive all your unread emails. Or, maybe you want to forward all your emails as an attachment to someone.

    You can select all emails in Gmails web version, which you can access from your Windows, Mac, Linux, or Chromebook computer. Gmails mobile app for iPhone, iPad, and Android doesnt allow you to select all emails at once.

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    How To Import An Email Account Into Gmail

    Are you giving up an old email account, but would like to sync the contacts and archive those emails in Gmail? Then you should use Gmail’s import feature.

    To import emails from an old Yahoo Mail or another webmail account, here’s what you need to do:

  • Open Google Mail, click the wheel icon in the top right and select See all settings from the Quick settings sidebar that pops up on the right.
  • In your Gmail settings, go to the Accounts and Import tab.
  • Click Import mail and contacts.
  • Fill in your email address, click Continue, and follow the on-screen instructions.
  • In the next window, select which details you’d like to import.
  • Note: Gmail can only import mail that is in the inbox of your old account. If you want to import mail from folders, you have to gradually move the messages to the inbox of your old account and, if you really need to, label them as they arrive in your Gmail account. With some planning and the right techniques, you can do this in bulk.

    View Your New Inboxes

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    You should see a nice and neat layout placing your new inboxes in the position you picked above.

    You can expand and collapse the inboxes if you like and see the number of emails you selected for the page size.

    If an inbox is empty, like the Shopping mailbox in the screenshot above, youll still see the section. When emails arrive, theyll plop right into it.

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    Choose A Forwarding Option

    Go back to your secondary Gmail account and under “Forwarding:”, select an option from the dropdown under “Forward a copy of incoming mail to⦔.

    Save your changes at the bottom of the page and any emails coming into your secondary account will now be forwarded to your primary Gmail account.

    Note that you can also automatically forward emails from non-Gmail accounts. Check the support documentation of the respective email client on how to set that up.

    Use Gmails Smart Reply And Smart Compose Options

    Gmails Smart Reply feature shows suggested replies with short phrases based on the content of the email you received.

    You can turn on Smart Reply for Gmail from the General Settings tab.

    Use Gmails Smart Reply feature to get suggested short phrases for a response

    This is especially helpful if you need to fire-off quick replies to your emails.

    Smart Compose builds off the idea of Smart Reply but helps you compose full-length replies to your emails as opposed to just short phrases.

    An example of the Smart Compose feature |

    You can turn on Smart Compose from the General Settings tab in Gmail.

    Turn writing suggestions on under Smart Compose

    Pro tip: Use the Smart Compose Personalization option to allow the Smart Compose option to adapt to your writing style and improve writing suggestions.

    You can turn on Smart Compose Personalization from the General Settings tab in Gmail.

    Use Smart Compose Personalization to improve writing suggestions

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    Send A Request To Your Second Account In The Gmail Settings

    Start by navigating to the accounts menu in the settings .

    Note: Make sure you start from your primary Gmail account before you follow any more instructions.

    Then switch to the Accounts and Import tab.

    Fill out the name and email address for your other account.

    Confirm the information before you move on to the next step. Next, send the verification.

    Now you need to navigate to your other Google account and confirm the request you sent from your main one.

    Why Sort Gmail By Sender

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    There are many reasons why you might want to sort Gmail by sender. If youre like most people, you probably receive hundreds of marketing emails each month. Its not uncommon for marketing emails to represent over 90 percent of the storage space occupied by emails, which is why getting rid of them is one of the first steps you should take to clean up your Gmail inbox.

    The problem is that marketing emails are typically mixed in with legitimate emails from friends, colleagues, and business partners, many of which may be very important and definitely not intended for deletion. If you tried to individually select every single marketing email in your inbox, you would most likely find the task very tedious, and theres a strong chance that you would select at least a few legitimate emails by accident.

    You may also want to learn how to sort emails in Gmail by sender to save time when forwarding emails to colleagues or when searching for a certain piece of information from a specific sender. In other words, learning how to sort emails by sender in Gmail significantly upgrades your email management toolbox, allowing you to better control the steady influx of emails and stay organized and productive in todays digital day and age.

    Sort emails by any parameter to easily find and clean emails you no longer need.

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    How To Create A Separate Inbox In Gmail

    Gmail Labs includes a variety of tools for advanced users who want to add extra functionality to Gmail. One of these tools allows users to create multiple inboxes for a Gmail account and display each inbox in its own window on the Gmail homepage. This can help users sort messages into multiple inboxes and quickly view them without having to scroll through every message in one default inbox.

  • 1.

  • 2.

  • 3.

    Scroll down and select “Enable” next to the “Multiple Inboxes” feature. Click “Save Changes.”

  • 4.

  • References

    Select Inbox Type: Multiple Inboxes

    An alternative way to enable multiple inboxes is by clicking the settings wheel from your inbox, scrolling down, and selecting “Multiple Inboxes” there. You can also click “Customize” and Gmail will automatically enable multiple inboxes and redirect you to the related settings screen.

    If you don’t yet see the multiple inboxes in your Inbox settings, go to the “Advanced” tab and enable multiple inboxes there.

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    Use A Browser Extension

    To help you organize and access multiple accounts, consider using a browser extension. For example, you can add the Gmail account management extension to your Chrome browser. This extension allows you to add an email account, create new contacts and manage your accounts from a single location in your web browser.

    Related:How To Create an Email Group in Gmail in 5 Steps

    Extra : Importing Emails From Non

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    If you also want to use your primary Gmail inbox to send and receive emails from non-Gmail accounts, you can do so by adding the relevant email address under “Send email as:” as described above, and also having its emails imported.

    The downside to using this option is that it’s limited to pulling in emails from just five other email accounts so if you want to manage more than five secondary accounts in your main account, you’ll have to resort to the email forwarding option anyway.

    If you do, for some reason, want to use the import option:

    • Go to “Settings”> “Accounts and Import”.
    • Scroll down to “Check mail from other accounts:”.
    • Add the email accounts you want to import emails from.
    • Follow the verification process.

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    How To Disable Conversation View In Gmail On Pc And Mac

    To disable conversation view in Gmail:

  • Open your Gmail inbox in your web browser.
  • Click the settings icon near your profile icon in the top right.
  • In Quick Settings, scroll through to the bottom and uncheck the Conversation View checkbox.
  • Youll be asked to confirm and refresh the pagetap Reload to do this.
  • Once you reload, your inbox will change to ungroup your emails in Gmail. Any email replies you receive will appear separately.

    Want another way to ungroup your Gmail emails? You can also disable the conversation view feature in Gmail by pressing the settings icon > See all settings. In the General tab in Settings, make sure to select the Conversation view off button, then press Save at the bottom.

    Why Should You Choose Keeping

    There are many multiple email manager tools to choose from, but none that can compare to Keeping. Here are some of the reasons why:

    • Keeping is invisible to your customers. Your customers wont know you are using Keeping to manage your customer support efforts. It is completely invisible to everyone who isnt on your team.
    • Keeping works directly within Gmail. You wont need to switch back and forth between Gmail accounts, programs, or apps to manage multiple email inboxes. Keeping allows you to manage everything directly within your Gmail inbox.
    • We will never hold onto your data. Unlike other help desks, we wont hold your data hostage if you choose to stop using our services. Its your data, so it will always belong to you.
    • We provide super responsive support. You wont ever get stuck talking to a chatbot if you need assistance. You will always speak to a real, live human on our support team.
    • Keeping is safe and secure. Keeping is built with security and privacy as a top priority. We are hosted directly on Googles servers, and all data is encrypted both in transit and at rest.

    See for yourself

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    How To Setup Multiple Inboxes Inside Gmail

    Anyone with a Gmail account can add mini inboxes to their primary inbox. This makes it easier to organize your inbox into different sections based on the type of email, the project that it is related to or the person who sent it.

    Gmail, Google Workspace, and GSuite provide a built in way to share multiple inboxes in a single account. This is a great option for a solo user who needs access to multiple accounts. We dont recommend this option if you are trying to share multiple inboxes across a team. Skip ahead to the next section if thats you.

  • In the upper right corner of your Gmail, click the Gear Icon to see your settings, but dont click See All Settings.
  • Scroll down, and under Inbox Type, choose Multiple Inboxes.
  • Now choose Customize.
  • Now use a search query to define how you see your new inbox. You should see two columns in this section: Search query and Panel title. In the Panel title column, type the name of the first multiple inbox you would like to add to your primary inbox. The name should describe the type of emails that will be sent to this inbox. For example, if you want to create a separate inbox for all emails sent from your manager, label it with your managers name.
  • Enter to: support @company.com to create an inbox for email sent to another account.
  • Optionally enter a name for your new inbox under section name.
  • Now click Save Changes.
  • Why You Might Need To Hide Recipients In A Mass Email

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    All sorts of departments might have reason to hide recipients in a mass email.

    The most obvious ones are sales and marketing teams, needing to reach client and prospect lists in one big campaign. Recruitment agencies and organizations might also need to hide recipients in their mass communications to members or customers.

    In all of these examples, it would be poor practice to reveal each email address to all recipients. Not only is it a privacy breach, but it also looks somewhat unsophisticated in 2022!

    The advantage of hiding email addresses in a mass campaign is that it feels more personalized, less spammy, and is more likely to elicit a positive response. The net result is higher engagement and a smaller chance of your email being banished to the spam folder or deleted outright.

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    Experiment With Gmail Advanced

    If youre new to Gmail Advance , the first thing you need to know is that it is a testing ground for Google. The successful ones go on to become standard Gmail capabilities and others might get shelved but its definitely worth giving a shot.

    The one feature that has been a part of Gmail Advanced for years is Multiple Inboxes. It allows you to create multiple panes, each designed to display a certain category of emails, based on the email type, topic, or personal preference.

    You can have emails from a particular sender, or emails that bear a certain label appear in a separate mailbox.

    For example, you can add labels such as needs response, to-do, project backlog, and weekly reading all the emails with a particular label appears in the respective inbox:

    Multiple inboxes in Gmail

    Here is a handy video if youre looking to organize Gmail using Multiple Inboxes.

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