How To Hide Email Recipients In Gmail In 7 Easy Steps
Sending out one email to multiple people can be a helpful way to convey your message to a large audience. It’s often important, however, to protect the privacy of the email’s recipients. By hiding the email addresses of individuals who receive your email, you can better protect everyone’s personal information. In this article, we explain what situations may require you to email a group, provide some benefits of hiding a receiver’s email address and discuss how to hide recipients using a Gmail account.
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What Does Undisclosed Recipient Actually Mean
You might not realize it, but you probably already have experience with undisclosed recipients.
One example is BCC youve probably used it at some point but just didnt know the more technical term.
If you havent heard of it, BCC stands for blind carbon copy. It works similar to when you CC someone into an email the only difference is that only you can see the list of recipients.
With that in mind, lets get into why you might want to use undisclosed recipients , as well as the benefits and downsides of doing so.
Why Send A Mass Email And Hide The Recipients
There are countless reasons for people to want to send emails to multiple recipients without letting them know who else is being contacted. Its a common need for a lot of people, especially:
- Salespeople, to get in touch with clients and prospects.
- , for running email marketing campaigns.
- Recruiters, to update people on open positions, or to update applicants.
- Organizations, for sending information to members, particularly if anonymity and discretion are important components to the organization.
The main benefit of doing this is the power of a perceived individual mail. Sending a mass email, where each recipient can see the long list of other recipients, can often feel very spammy. Its very impersonal and can make people extra aware that the email is mass-sent.
But, with an email that is sent directly to each recipient, it feels a lot more personal and direct. The end result is often much higher engagement rates with the email and a significantly lower chance that you end up in the spam folder.
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Cant Add Individual Recipients Names
Whether it is used in Gmail, Microsoft Outlook, Yahoo Mail, iPhone Mail, or any other mail server, the BCC feature doesnt let users personalize their emails.
You cant add a BCC recipients full name or reference their personal needs in your emails.
The reason?If you mention their names, their identity is no longer hidden!
Thats why undisclosed recipients often receive generic emails that dont address their personal needs and preferences. While this protects their privacy, it can limit your chances of making a connection with them. Moreover, they may wonder why you hid their identity in the first place.
Emailing Undisclosed Recipients In Gmail And Outlook How
Inserting Gmail Undisclosed Recipients. If you use Gmail follow the steps below. Step 1: Compose a new message and then click Bcc to add the Bcc field to the form. Step 2: Insert only your own email address into the To field. This ensures that when people receive the message, it will only show your email address.
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How To Hide Email Addresses When Sending To Multiple Recipients In Outlook 2013
Walter Glenn is a former Editorial Director for How-To Geek and its sister sites. He has more than 30 years of experience in the computer industry and over 20 years as a technical writer and editor. He’s written hundreds of articles for How-To Geek and edited thousands. He’s authored or co-authored over 30 computer-related books in more than a dozen languages for publishers like Microsoft Press, O’Reilly, and Osborne/McGraw-Hill. He’s also written hundreds of white papers, articles, user manuals, and courseware over the years.Read more…
When you send email to multiple recipients , its better not to display everyones email address. Heres how to get that done in Outlook.
When you send email to multiple recipients, you have a few options for entering their email addresses. You can put multiple addresses in the To or Cc fields, but then those addresses are visible to everyone receiving the email. This is okay if its a small group where everybody knows each other, but if youre sending out a message to a larger groupor one where people may not know one anotherits not such a good idea. Some might get upset if their email address gets shared with people they dont know. This is where the Bcc field and a contact named Undisclosed Recipients come in.
How To Use The Bcc Method For Gmail:
Below are the 5 easy steps to use BCC method in Gmail.
Step 1: Open your Gmail account.
Step 2: Click on the Compose box to type the email you would like to send to multiple recipients from your Gmail address.
Step 3: After writing the email, click on the BCC option besides the CC option.
Step 4: Now fill the BCC fields, type in the email addresses of the people you want to email or you can select one of the Gmail groups.
Dont know how to create contact groups in Gmail? Learn how to create Gmail groups in just 2 steps.
Step 5: Keep at least one person in the To field and then just hit send!
As we mentioned in the introduction part, this is not the most efficient way to send email to multiple recipients in Gmail with this method. So, lets talk about the limitations of using BCC in Gmail to send multiple recipients.
Pro Tip: It is advisable not to use this method if you have over 10 recipients.
The BCC method is an easier method but not particularly an efficient one. There are certain flaws and problems to it which are further solved in the mail merge method. For instance, sending an email to multiple recipients using the BCC method make the mass emailing behavior evident to the recipient as the To field and the body of the email is not personalized making the sender look unprofessional.
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How Can You Create The Mail Merge Template
To create a template, Open SalesHandy> > Templates> > New template.
Name your template appropriately for your quick reference in the future. Add a nice subject line and body to the email. In the email body, use the HTML tags for personalization. So, while you send your original email, these tags will be replaced accordingly.
Whenever you feel the need to use the template, select your desired template by clicking on Insert template.
There you go, you can now draft your email with much more ease and effectiveness than before.
How To Send Email To Multiple Recipients Without Them Knowing
Occasionally we need to send emails to more than one person. Its a very simple task. For example, in Gmail, all you need to do is enter all of the names into the To field. Done! However, there are times when we dont want to show all of the addresses to our recipients.
How do we manage this option? In this article, you will learn how to send email to multiple recipients without them seeing each other. We will look at the main steps in accomplishing this goal using Gmail and Outlook.
If you need to expand tools for interacting with your website audience, try both emails and push notifications.
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When Shouldn’t You Use Bcc
While useful, the problem with Bcc is that it skates a fine line between being private and being sneaky.
You should avoid Bcc for:
How To Send Emails To Multiple Recipients Without
Email sending limit. As mentioned above, Gmail strictly suppresses sending spam. To have the situation under control, the ESP allows sending 500 emails per 24 hours. So, if you send one email to 500 recipients, you instantly hit Gmail’s limit, and you won’t be able to get your message through at all if you have more recipients.
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How To Send Emails To Multiple Recipients Without Recipients Knowing
If you use Gmail to send bulk emails, you face a common problem the list of recipients is visible to every recipient. To eliminate this, you can either use a Blind Carbon Copy, or what you may need is a specialized service.
BCC stands for blind carbon copy. This field is placed right under “To” in Gmail. All the email addresses you enter here aren’t visible to recipients. Still, you have to enter something in the “To” field.
How To Send An Email To Undisclosed Recipients From Gmail
Lets find out how to set the Undisclosed recipients contact in Gmail. Gmail is simpler than Outlook and takes just three steps to send an email with hidden addresses.
- In Gmail, click Compose to create a new email.
- In the To field enter Undisclosed recipients and add your address after it . Example:
- Next, click on Bcc , and enter your addresses into the Bcc field.
- Now you are ready to compose your email, and send it out.
Thats it! Your contacts will not see each other!
It is recommended that you only use Bcc to communicate with recipients on an infrequent basis. If, however, you want to communicate with many people, fairly often , you should consider using bulk email services.
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How To Send An Email To Multiple People
Sending a single email to more than one person is a quick way of communicating with multiple people. You only have to type the main text once so, for example, the minutes of your meeting or your prize-winning photo can go to everyone at the press of a button.
This guide explains how to send an email to more than one recipient using a Gmail account. However, this information is relevant to the majority of email accounts.
- a computer that is connected to the internet
- an email account set up and ready to send and receive emails.
Follow these step-by-step instructions to send an email to multiple people
Step 1: Log in to your email account so that you are on the dashboard of your mail account.
Step 2: Click COMPOSE.
Step 3: A new email window will open. In the To address box, type in the first recipients email address. Then type a comma and a space, to separate this address from the next email address. Type in the second address and continue, inserting a comma and a space between each subsequent address.
You may find that other email applications, such as Microsoft Outlook, use a semi-colon instead of a comma to separate each email address.
Step 4: If you want to include someone in your email just to keep them in the loop, you can do this by adding their email address in the Cc or Bcc fields in the same way, using a comma and space between each. Cc stands for carbon copy and bcc for blind carbon copy.
Step 6: Click the blue Send button when you’re ready.
How To Send An Email To Undisclosed Recipients In Gmail
Want to send an email to undisclosed recipients?
The undisclosed recipients feature keeps your email recipients details confidential by hiding them from your other email recipients.
In this article, youll learn how to use the BCC field to send emails to undisclosed recipients.
However, the BCC method has always had limitations.Thats why Ill also give you a simpler way to email groups of people while keeping their details private by using a free mail merge program.
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To Use Cc On Your Apple Or Android Mobile Device:
1. In the Gmail app, tap the “+” button to compose an email .
2. Tap the arrow pointing down in the address line to reveal additional options .
3. Tap the “Cc” address field and enter the email addresses you want to Cc.
4. Type out your email, adding any links and attachments.
5. Tap the paper airplane icon to send the email .
Question: How Do I Forward Multiple Emails Without Showing
How do I send one email to multiple addresses? How to use the BCC method: Step 1: Open your Gmail account. Step 2: Click on the Compose box to type the email you would like to send to multiple recipients from your Gmail address. Step 3: After writing the email, click on the BCC option besides the CC option.
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Why Should You Avoid Bcc
As weve discussed earlier, there are benefits of using undisclosed recipients but it is not appropriate for some situations.
Improper for formal conversations: Recipients cannot see the details of other recipients but they will know that they are not the only recipients. This could lead to decreased trust in your correspondence. You should avoid using Bcc for formal emails.
Cant personalize email: One of the major problems with the Bcc is that you wont be able to personalize the emails. You should only use Bcc if youre sending generic emails that dont target particular personnel.
To Use Bcc On Your Mac Or Pc:
1. Begin composing an email by clicking the “+ Compose” button in the top-right.
2. Click “Recipients” at the top of the email box, and then click “Bcc” on the right side.
3. Enter the email addresses you want to Bcc to.
4. Type out your email, adding any links and attachments.
5. Click “Send” to send the email to all your recipients.
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Why Should You Hide The Recipients
When sending mass emails you might want to hide the recipients. This is especially important when the receiver shouldnt see who else got the email. Lets say you want to send out a new promotion to your clients. By showing all the recipients addresses in the email, they can all see each others email addresses. This can quickly lead to complaints from your clients side, as theyd rather not have other people know their email address. People dont like receiving SPAM emails and want to avoid it at all costs. Almost everyone would prefer to avoid this situation.
In this same case, another reason to hide the recipients could derive from the fact you serve multiple clients in the same niche. Though most companies usually do not mind it, some companies might no longer work with you because they are now aware that you also work for a direct competitor. Sending a mass email without hiding the recipients could result in you losing valuable business opportunities. Thats why hiding the recipients in your emails is important.
Why Should You Hide Recipients In Gmail
Hiding your recipients when sending mass emails is important because you may not want your recipients to know who all you sent this email to. If you show the email addresses of all the recipients of the email, they will all be able to see each others email addresses which may leave their privacy unprotected.
For end-users, leaving their email addresses visible will make them vulnerable to spam and unwanted emails from anyone on the internet. Companies can avoid getting complaints from their customers about this by hiding the email addresses of recipients of their email. For organizations, this is beneficial because other companies who receive your email wont be able to know who your clients are and wont affect your business in any way.
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How Can I Send A Group Message But Push It Individually
I can’t figure out a way to do that as regardless of both settings available , it will still by default create a group when you send the message. I want to send a bunch of messages at the same time, and have it show up as 1:1 between me and every recipient without anyone knowing everyone else in the group.
Potential Problems Of Using Bcc In Gmail For Multiple Recipients
While the BCC method for sending mass emails is incredibly simple, it does come with some drawbacks.
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