Label Emails From Specific Organizations
You can also filter all emails from a given domain. Lets say one of your major clients is called Smith Contracting. You can filter all emails from them, no matter who is emailing you from that company, by simply filtering all emails from @smithcontracting.com. This way, even if you receive an email from someone from Smith Contracting that youve never interacted with before, you can ensure its automatically flagged as important and not miss a trick. Making an automated email response is another great option to keep your inbox organized and have your responses made on time is to.
Add More Tabs And Organize Them
You may have noticed that, by default, Gmail offers three tabs at the top of your inbox: Primary, Social, and Promotions. Gmails algorithms are fairly complex they can easily recognize which emails belong in each of these categories, and sort them appropriately. This keeps your Primary inbox free of clutter, like notifications from Facebook and Twitter, or marketing newsletters from your favorite brands.
What you may not realize is that you have some measure of control over these tabsincluding access to tabs you didnt know existed. There are a few ways to access this setting, but the easiest is to click the Gear icon and click Configure inbox.
From there, youll have a choice of several tabs to include in this header bar, including Primary , Social , Promotions , Updates , and Forums .
You can rearrange these however youd like, but I recommend you include all themor at least as many as are relevant to you. This will help you keep your Primary inbox clear of clutter, as much as possible, and do the majority of your sorting work for you.
Youll also have the option to include any starred messages in your Primary inbox, which I also encourage you to do.
Consider Implementing Multiple Inboxes
Multiple Inboxes are another Advanced Setting, but the title is a bit misleading. You wont be making things more complex instead, youll be making them simpler and faster.
Gmail has a robust search feature that can help you create a view of only the emails you want to see for example, you can view only starred emails with a certain phrase in the subject line, or only marked emails from a specific sender. But if you find yourself running these search queries often enough, it can get annoyingand time-consuming.
Multiple Inboxes allow you to commit these search criteria to permanent inbox-style slots in your left-hand navigation bar. You can custom-title them however you want, and access them at any time, like you would your default Inbox, Sent emails, or Spam folder.
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Put More Relevant Emails On Top
Do you really need all the new emails right at the top of your inbox? I am sure you dont read all of them right away.
A great way to keep your inbox organized is to put the relevant emails at the top, such as the ones that are marked important or starred.
Gmail gives you five options to organize your inbox.
- Head to your settings
You can organize your emails using any of the five given options
And heres what each one of them means:
Default: It shows the emails in the order that they came in the layout we see every day.
Important first: Gmail uses its own prediction to determine which emails are important, and places them at the top of your inbox with a yellow marker. Everything else goes below that.
Unread first: This setting displays unread emails above recent emails. This is especially helpful if you use the read/unread as a to-do list.
Starred first: This is for the ones who use stars to prioritize their inbox. The starred messages appear first, followed by everything else.
Priority Inbox: Gmail learns what kind of emails you interact with the most, and puts them at the top of your inbox. This is great for folks who have to deal with a lot of emails every day.
An example of how you can organize your emails by relevance
This is one of those Gmail organization tips I can vouch for. It has worked wonders for me in terms of keeping away emails I dont want to deal with right away.
Use Filters To Automate Common Actions
Gmail has a really strong filtering capability. You can filter emails by subject, sender, recipient, content, and more. Once youve filtered the messages, you can instruct Gmail what to do with them label them, set priority, decide whether the emails make it to your inbox.
What youll absolutely love is automated filtering. You can set criteria and actions every email that meets the criteria is dealt with by Gmail automatically.
All you have to do is start an advanced search. Click the grey arrow at the extreme right of your search bar.
How to use filters to automate common actions
And a dropdown opens up.
The dropdown box to create the filter
Type in an email address and click Create filter with this search at the bottom right of the popup.
For example, if you get a bunch of newsletter emails you have no interest in, you can create a filter that will automatically archive all emails that come from that address.
An example of how to create a filter
Ways in which you can use filters to organize Gmail:
- Star every email from someone important
- Automatically forward emails from a certain address
- Archive emails that contain a certain word
Also Check: How To Look At Archived Emails
Sort Emails By Sender In Gmail On Iphone Ipad Or Android
On an iPhone, iPad, or Android phone, use the official Gmail app to sort emails by the sender.
To do that, first, open the Gmail app on your device.
In the Gmail app, tap the Search in Mail box at the top.
Gmail will sort your incoming emails by the specified sender.
And thats how you find all of the incoming emails from a specific sender in your Gmail account. This is a very handy trick, as you can use it to quickly see all of the messages from your chosen person.
On a related note, did you know that you can filter emails by their size in your Gmail account? You might want to use this filter to find unwanted huge emails and get rid of them to free up your Gmail storage.
How Clean Email Can Sort Gmail Inbox By Sender
Clean Email is a popular bulk email cleaner that organizes all of your emails into easy to review bundles and allows you to remove, archive, move, label, and perform other actions on groups of emails with a single click, instead of selecting them one by one.
For example, Clean Email can easily sort your Gmail account by Sender / Subject / Time / Size, etc. You will need to sign up to Clean Email for free using your Gmail account. Let this email sorter app analyze your mailbox, and when its done, click the All mail box located in the Toolbar column on the left. Then click Group filter above the email groups and choose Sender. Then choose the way you want your emails to be organized by clicking Sort: filter .
Now your Gmail account is sorted by Sender in your preferred order, and it is that simple. No need to search for each sender manually using Gmail filters. Moreover, you can easily apply any action to the group of emails from the same sender.
Whats more, Clean Email can also unsubscribe you from newsletters and unwanted subscriptions, block emails from senders from whom you would rather not hear again, and automatically apply certain actions to emails as soon as they arrive thanks to its powerful Automation features.
Clean Email has been designed with your security in mind, which is why it never reads the content of your emailsonly the email headers, and it supports all the major email services providers.
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Sort Gmail By Multiple Senders
This option is more advanced than the previous one because it allows you to sort Gmail for multiple senders at a time. This is great in case a certain sender has a few email addresses, as an agency with a couple of reps or a supplier with more than one contact person.
Sort Incoming Mails With Filters
You probably know that, you can use Gmail id with a plus to create a new version of your account. Suppose your email id is . Now, even if you subscribe any website with , then also all the mails will come to you only. You can create as many versions you want by appending any word with your username with plus symbol.Now the trick is to use Filters and Multiple Inboxes with this feature to sort different types of incoming mails.
Go to Gmail Settings > Filters > Create New. In the To field, specify your alias id with plus sign and then chose a label for it. Now go to Labs under Gmail settings and enable Multiple Inboxes. After saving you can see Multiple Inboxes tab within settings. For the different panes, use the labels that we have configured with filters. Thats all, you will now have different panes in Inbox based on different labels or senders.
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Following These Gmail Organization Tips Can Make Inbox Zero Possible
Inbox Zero wont just be an elusive dream if you follow these simple Gmail organization tips.
But just like any shortcuts, you need to find a system that works for you. If one of these methods makes it harder for you to find archived messages or keep track of important conversations, then try something else. Once you find the procedures that make sense for your daily routine, your inbox will be a well-oiled machine.
Set Up Desktop Notifications For New Emails
If youre in a customer-facing role, were fairly certain you get a lot of emails every day. If you prefer real-time engagement, then we strongly recommend setting up desktop notifications. This way, you see notifications pop up in the top right of your screen every time you receive a new email.
To enable desktop notifications heres what you have to do:
- Head to your settings
- In the general settings menu, scroll to Desktop Notifications and click on the radio buttons to enable them
Pro tip: Sometimes desktop notifications can become annoying as well as distracting. To avoid falling into this trap, turn on desktop notifications for emails only marked as Important.
Enable desktop notifications for emails marked important
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How To Sort Gmail Emails Using The Mobile App
Gmail also provides a sort-by-sender feature on its mobile app. The process is pretty much the same as it is in the web app.
Its important to note that the Gmail mobile app doesnt support advanced search criteria to filter the search results. However, you can still do that with the desktop version. Open your computer browser and follow the method described above.
What’s Your Preferred Way To Sort Your Gmail Inbox
It isn’t as easy as you’d expect to sort emails in Gmail. The service’s automated sorting tools want to do it for you, and that isn’t always enough if you want to be more hands-on. Fortunately, it is easy to learn how to organize your Gmail by sender, label, or subject.
It also helps to use Gmail browser tools for an improved experience and to keep your inbox cleaner and make you more productive.
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How To Organize Gmail The Like A Boss Way
During our years of work experience, weve noticed how much more productive we can become when we spend less time switching between tools.
Thats why we have created an evolution of email and task management right here in Drag why not having labels, folders, tabs, tasks, notes, due dates, boards, all beautifully visualized in amazing Trello-like boards?
With Drag, you take your Gmail organization to another level. Besides that you have a with so many features within that will make a difference while you collaborate.
How To Sort Gmail By Subject Keywords Date Or Size
In addition to Sender and Label, Gmail offers advanced filters that you can use to find the mails with specific subject, keywords, date, or size. With these features, you can find the emails you want very quickly even you dont remember the sender.
You just need to click the downward triangle in the Search box. Then input the parameters that include or do not include certain words and you want to search for. Click the Search button and you will see the target mails immediately.
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Sort Emails From Any Sender
You can sort your Gmail inbox by any sender without even knowing the person’s name. Go back to Google’s search bar and notice the filter icon on the right-hand side. This is the Show search options button.
You can specify parameters to find emails that include or do not include certain words. This option finds them in whole emails, not just the subjects, and is useful when you can only remember what a conversation was about. You can also filter the results to only include messages with attachments.
Play around with the capabilities of the search box and become familiar with them. Use the Date within option to limit your searches to a particular time frame, for example. When you’ve found the sender you’re looking for, use the Find emails from option that we looked at in the section above to generate a full message list.
If you’d prefer not to use the search options, there’s another method to try.
Like Google, Gmail recognizes advanced search operators. Type to:bob in the main search bar to find all the emails you sent to people named Bob.
Sorting By Subject In Gmail
Sorting by subject line is a tricky proposition. Again, theres no default sort to organize subjects, say, alphabetically. The best you can do is use the search box to search for words you know are in the subject line. You can simply use the search box as it is, which will search the bodies as well as subject lines. Alternatively, you can search for keywords in the subject line specifically.
Again, if you want to reference your search results later, you can create a filter, create a label, and apply the label to past and future emails. This will get you an easy access to certain kinds of search results.
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Turn On The Preview Pane
Heres one more semi-hidden feature you can enable to make organizing your Gmail inbox easier: turn on the preview pane. This one is an advanced Gmail setting that used to be referred to as a Gmail Labs feature. Head to the Advanced tab of the Settings menu, and you can enable the ability to view a preview of your messages next to the message list.
In practice, this looks similar to the layout for Outlook. On the left, youll have a condensed list of emails, with subject lines and a brief snippet of the message, and on the right youll have the full message to peruse. You can also set up a preview pane for the conventional Gmail layout, or opt for a vertical split.
None of these features will help you organize your emails directly, but will give you more transparency into the content of each email at a glance. Experiment with each option to see which fits you best.
How To Sort Emails By Sender And More In Gmail
Edgar Cervantes / Android Authority
Gmail gives you a huge amount of storage space, but as messages start to pile up, efficient email sorting becomes essential. Fortunately, Gmail has you covered when it comes to sorting emails based on certain criteria, such as sender, size, date sent and received, and unread emails.
This article will show you how to do this type of filtering, so when you need to find an email, youll find it quickly like a pro. Well also give you some other tips on how to organize your Gmail.
Read more: What does BCC mean in Gmail?
To sort emails in Gmail, use the search box to find what youre looking for. When the drop-down menu appears, you can sort by sender, size, date sent or received, etc. If you want to sort by sender, you can also right click on an email in the inbox and select Look for emails from.
SKIP TO KEY SECTIONS
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Sort Gmail By Newest First
The default inbox sorting in Gmail is set to newest first. Most likely the people at Gmail believed this works best for most users.
That shows you at first glance that whatever you are seeing is a list of emails starting from the newest to the oldest.
That said, your email may already have been set to show sort emails by Oldest first. In that case, you can revert your inbox back to Newest first.
Revert to the default setting of newest first
The mailbox immediately re-arranges how the emails follow each other, starting with the newest at the top.