How To Clean Out Your Gmail Inbox
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This wikiHow teaches you how to get rid of unwanted emails in your Gmail Inbox. You can also clean up and enhance your experience by getting rid of ads.
Snooze Emails For Later
Speaking of hover actions in Gmail, you now also have the option Snooze emails. This option removes emails from your inbox only to bring them back later, which is perfect for anything you need to act on eventually but cant act on right now.
You can snooze emails to respond to them later
The functionality is simple: just click the Snooze hover function and choose when youd like to see the email again. When the time is up, the message shows back up in your Inbox.
How To Use Categories
Googles Gmail has an incredible sorting system. You can find it by clicking the gear button in the top right corner, then Settings Inbox.
Delete all of the emails in your Promotions tab. If youre unsure if an email is important, dont delete it just yet. It might be something thats hidden away under a Social category or Promotion tab.
Once you make sure everything is safe to delete, go ahead and select All from the top left corner by clicking on any yellow pop-up message.
With the Smart Views feature, you can instantly see all emails from dead ends, emails older than one month, and unread messages. You then have the option to delete or archive these entire groups of emails that are cluttering your inbox.
To make your mail inbox more organized, try using the Smart Views feature.
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Dont Be Afraid To Unsubscribe
We’ve all subscribed to newsletters and marketing emails before we realized that doing so meant that we’d be receiving these messages years after the sole purchase. That 15% off deal for first time buyers seemed so tempting but now your inbox is inundated with a dozen emails per week peddling the latest products. The free shipping offer for new accounts seemed so worth it until they sent you half a dozen emails a day. Your nephews new toy set was a great purchase until, well, you know.
One of the biggest issues facing consumers is inbox overload. According to Edison Mail’s 2017 national research on email habits, 72% of consumers feel overwhelmed by the number and frequency of emails they receive, 42% have spent hours deleting emails they don’t want, and 33% feel stressed out when they’re sent too many emails.
Gmail is the most popular email service in the world and people every day are searching for ways to clear Gmail storage and Gmail cleanup tools. However sometimes the answer is as simple as reducing the number of messages you receive in the first place, especially from companies you no longer care for. Doing so from your Gmail desktop is fairly simple. Follow the steps below and you’ll know exactly how to clean up your Gmail account of needless subscriptions.
How to clean up subscriptions in Gmail:
1. Open Gmail and Show search options found on the right side of the search bar.
2. Next to Has the words, type in unsubscribe and click Search.
How To Recover Deleted Emails On Gmail
If you’ve accidentally deleted some emails you didn’t intend to, don’t fret. Deleted emails are stored in your Trash folder, where they’re stored for 30 days before being permanently deleted.
1. Log in to your Gmail account. Scroll down the menu on the left side of the screen and click the Trash folder. You may need to click on More to reveal it.
2. Click on the boxes next to the emails you want to restore.
3. Click the Move to icon , then select the name of the folder you want to send the emails to.
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Your Ideal Inbox Then Go Through The Cleaning In One Go
The focus of tidying up is not to define what you want to get rid of, but what you would like to keep.
First, picture your ideal inbox: what kind of emails will you be keeping, i.e. whats important enough to keep?
Then, imagine the peace of mind and the relief of stress that will naturally come after youve achieved this afterward.
Holding on to these thoughts, commit to cleaning in one fell swoop.
The key to successfully cleaning up your inbox is to complete this in one go and not wait until you feel like picking up the task again, because lets face it its now or never.
How To Mass Delete In Gmail
Open Gmail and type is:read in the search bar. At this point, you should only see those emails you have already read . With your read email on display, check the box to select all of the messages.
If you have a ton of unread messages, you will have only selected the first 100 . To select all of those unread messages, you must click the Select All Conversations That Match This Search link . Note: This link will only appear if you have more than 100 unread messages.
One word of warning: If you see an email listed that you dont want to be deleted, if you uncheck it you will revert the Select all conversations that match this search option. In other words, you need to make sure youve collected those read emails you want to save into a different folder before going through this. Now, we need to delete all of those read emails by clicking the Trash icon .
After clicking the Trash icon, youll be prompted to OK the bulk delete of the read email. Click OK and every one of those read emails will be sent to the trash. Depending on how many read emails you are deleting, this can take some time. In the end, youll have a much cleaner Gmail inbox.
And thats how you mass delete email in Gmail. Enjoy that reclaimed space and more efficient Gmail app search.
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How To See How Much Google One Storage You Are Using
First, ensure you’re logged into your Gmail account on your computer while using your favorite browser. Although you may be able to delete emails using your iPhone or Android phone app, Google’s best tools are available when using the web browser on a computer.
Before you move forward, you should have a peek at how much storage you have remaining in your Google account. Many of us may have been grandfathered into accounts, so if you should do, go there and see the breakdown of how much storage your Google Drive, Photos, and Gmails are taking up.You can also do this by signing into your Google account, clicking on your account icon in the top right corner, selecting “Manage your Google Account,” and scrolling down to find “Account storage.” You can also go to your to see a breakdown.
How To Delete Promotions On Gmail
Promotional emails are emails sent by companies or organizations to consumers with the general goal of selling products. These types of emails are automatically filed in your Promotions tab to keep them separate from your primary inbox.
You may get promotional emails from retailers after making a purchase on their website, or from a blog after signing up for their mailing list.
1. Log in to your Gmail account. Click on the Promotions tab at the top, above your list of emails.
2. Click the Select all box to the left of the Refresh button. This will select all promotional emails on the current page . To delete all emails in this category, also click Select all conversations in Promotions.
3. Then click the Delete icon at the top, which is shaped like a trash can.
Quick tip: If there are promotional emails you want to save, manually review your Promotions tab instead of mass-deleting, or place them in a different folder before mass-deleting.
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Use Spike To Organize And Clean Your Inbox
Check out the Spike email app if youre looking for an email client to help clean up and organize your Inbox. Spike comes in as the top email client since its features ultimately simplify and streamline your workflow without adding any extra clutters
Spikes interface transforms your existing email into a chat-like inbox making email as simple and organized as sending a text message but still appearing in email form to any person who isnt using Spike. Plus, it gives users collaborative work features like shared docs, video/audio messages, synced calendars, and more!
With Spike, you make it super easy to communicate and collaborate through email. Basically, Spike helps you get work done better and more efficiently.
Spike includes two vital features for cleaning up your Inbox:
Priority Inbox: Spike sorts and manages your email for you. Priority Inbox puts all your most crucial mail upfront while filing away less critical emails for you to check later.
Super search: With Spike, there is no need to search threads endlessly. This feature allows you to search any keyword or file across your entire inbox. And just like that, you can find anything with a click of a button. File management has never been easier.
Empty The Trash And Repeat The Process For Other Tabs
You dont need to do anything more, so consider this an optional step, but your deleted emails will sit in your trash folder for 30 days before Google actually deletes them.
If you want to expedite the process, you can head to the Trash folder and empty it manually. Once done, repeat steps 2-6 with the Primary and Social tabs, and your Gmail will be completely empty.
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Pay Special Attention To Large Attachments
From a presentation to a Photoshop project to a launch video, your Gmail inbox likely has a lot of large attachments that are eating into your storage space. For those who are searching for how to clear Gmail storage even after deleting some messages, deleting large attachments may be the answer for you. Locating these attachments luckily is easily done from the search bar.
To locate all your attachments, type “has:attachment” in the search bar. From there, select the checkboxes next to the messages you’d like deleted followed by the Trash icon.
If you’d rather spare the documents sent your way and only delete the bigger files, you can enter that parameter in your search. Simply type “has:attachment larger:20MB”. This will result in presenting you with all emails with attachments larger than 20MB. Sub out 20 for any number you’d prefer and just like that you’ll be able to clean up your Gmail inbox.
Mass Delete Emails In The Mail App
The Mail app lets you learn how to mass delete emails on iPhone devices. It has a few more features than the Gmail app.
Link your Gmail
Before you learn how to mass delete Gmail emails on iPhone devices with the mail app, you have to understand how to link your Gmail account. Use the steps below to begin.
Delete Multiple Messages
After you get your Gmail account linked, you can start learning how to mass delete Gmail emails on iPhone devices. Start with the steps below toerase multiple messages.
If the Trash button does not appear, you can hold down the Archive option. You should see Trash Selected Messages show up. Click that button.
Delete Individual Messages
If you do not want to know how to mass delete emails on iPhone devices, you can erase individual messages. You can use the required steps below.
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How To Clean Up Your Gmail Inbox With This Mass Delete Trick
Is your Gmail inbox filled to overflowing with emails you’ve already read? Want to mass delete them? Jack Wallen shows you how.
I tend to collect email like some might collect Star Wars action figures. OK, thats not a perfect analogy because mostly I collect email because I think I might need it later, but never do. That generally equates to me having way too many emails sitting in my inbox, most of which Ive read and dont need anymore.
And that can cause problems, especially in the Gmail mobile application. When you have thousands of emails, the Gmail app search function can get bogged down. Because of that, I tend to go eliminate the problem every few months .
The problem with the Gmail app is theres no easy way to do a mass delete. Even when you try with the web-based version, youll find you can only select 100 emails at a time. When your inbox is overflowing, thats not a good enough option.
So, what do you do? Im going to show you a handy trick for mass deletion. Unfortunately, this only works on web-based Gmail. The good news is that your mobile Gmail app will thank you for taking care of this.
Filter And Delete By Date Sender Or Content
Gmail search is incredibly powerful, and since Google wants you to search over manually finding items as your scroll. Lets say, for example, you want to create a filter to automatically apply the Gmail Label of Amazon to all Amazon emails. In the Gmail search, type in Amazon, and then look for the Advanced Search icon next to the X.
Searching by Subject will only search in the email subject.
Search by date will let you dial the search down to a specific date and range around it.
An example might be creating a search for email attachments above 2MB within the past year. Once the filter is applied, you could check it periodically to delete old messages you no longer need.
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Click On The Tick Box To Select All The Emails
On the top left-hand side of your screen, just under the Search mail search bar, youll see a small tick box. Check it off.
Doing this will select every email on the page that totals up to 50 emails. If you have more than 50 primary emails, you wont get everything. Well deal with the remaining primary emails in our next step.
Every selected email will turn into a darker shade. This also means every single one of these emails will be deleted.
Clear Gmail Storage Space
For those who aren’t in the know, as of June 2021, free Google storage is capped at 15 GB for every Google account. This means that your Google Photos, Google Drive, Gmail, and other Google services combined cannot be over 15 GB otherwise you’ll have to pay for additional storage.
Because of this, it’s important to know exactly how to clean up your Gmail account so that you don’t find yourself stuck having to pay for additional Google storage. After all, what nobody needs is yet another monthly payment. Luckily there are a few easy ways to empty your Gmail inbox in no time at all.
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Search The Old Emails By Date
In the search bar, type the date in a YYYY/DD/MM format. This will automatically filter out emails before a certain date.
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For instance, if you type before:2014/01/1, youll see a list of all of the emails you received prior to 1st Jan 2014.
Similarly, you can also search for emails based on how old they are.
If you type older_than:1y, youll see a list of all emails that are older than one year. In the same way, you can use m for months or d for days.
Block Or Unsubscribe Marketing Emails
If you constantly get promotional emails, it can be hard to keep your inbox clean unless you unsubscribe from the ones that are spammy.
If youre looking for an unsubscribe link in your Gmail, its usually very easy to find. Just open the email and scroll down until you see a small text that says unsubscribe or something similar this is typically just below the body of the message.
Suppose you dont want to bother looking for links to unsubscribe. In that case, you should use Clean Emails Gmail Unsubscribe feature because it automatically captures all of your newsletter subscriptions and allows you to resubscribe with a simple click.
However, even if you unsubscribe from an email with the unsubscribe link or use Clean Email to block emails on Gmail, spammers will still send you unsolicited emails.
You can easily set up rules in your inbox not only to stop these spam messages now but all future ones, as well.
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