Finding Archived Emails Via Mobile Apps
If you are using the Gmail mobile app on your iOS or Android device, you can also access archived content easily. As on the web, you can use the search bar displayed above your mail to initiate a search it will include archived content. Otherwise, if you wish, you can access all of your available mail, including archived content, under the All Mail option.
Step 1: Open the Gmail app on your device.Step 2: At the top of the screen, tap the Menu button it is displayed as three horizontal lines.Step 3: Scroll down if needed and select the All Mail option.Step 4: You may now browse your emails on-screen it will include all emails in your account, including archived pieces.
Gmail Archive: What Is It How And Why Should You Archive Your Emails
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Not all emails are important enough to stay in your inbox, but you may not want to delete them either. What should you do in a situation like this? Use Gmail archive.
The majority of email clients have an archive folder for messages that are not important to you at the moment but could be useful for later reference. Archived emails are the best way to have a clean, organized inbox without deleting anything.
In this article, youll learn the basics of the Gmail archive folder, where to find it, and how to make the most out of it.
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Finding Archived Emails Through All Mail
All Mail will show all the emails that you received or sent through Gmail. If the emails were archived, this will be the place to find them back. This will also show the emails of the inbox and other labels. If the emails are old, it may be hard to find them, but if the emails were recently archived, then you will be able to find them easily.
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Tips To Avoid Accidental Archiving
It can be easy to archive a message accidentally. Avoid this by taking the following precautions:
- On a smartphone or tablet, take your time when scrolling through messages and don’t make any sudden swiping motions from right to left.
- The archive swipe motion can be changed in the app settings. Go to General settings > Swipe actions.
- Watch for any confirmation messages stating that a conversation has been archived. This message is usually paired with an Undo button that you can use if necessary.
Find Archived Emails And Unarchive Emails In Gmail
On the web, you will find the All Mail folder in the left sidebar. Open it and you will find all your emails listed date-wise with a label assigned to them. By default, all emails that land in your Inbox are labeled as such. We will see how to create and assign different labels to help find archived emails faster later.
Noticed that one email that doesnt have the Inbox label assigned to it? Thats the email I just archived in the last step. That email was archived but without a proper label. Now, if I hover over that email, the Archive button is faded.
There are two ways to unarchive emails or as Gmail puts it, Move to Inbox. Either right-click on the select email and select Move to Inbox.
Open the email and you will find the same button in the upper menu. Easy to recognize once you know what you are looking for.
Similarly, you will find the All Mails folder on Gmails Android and iOS apps too. Go to All Mails, select the email that you want to unarchive, and select the Move to Inbox option from the three-dot menu icon.
Once the email has been archived, it will be moved to the Inbox. But that doesnt mean they will be moved to the top. Nope. Emails will be arranged date-wise which is the default sorting order. If the email is really old, how long can you really scroll?
This is where the search feature comes in.
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How To Access Archived Emails In Gmail
Avoid the frustration of permanently losing a Gmail email byusing Gmail’s Archive feature. Archivingold messages is better than deleting them. Archived Gmails aren’t automaticallydeleted after 30 days. And if you know what to do, you can easily restore anarchived Gmail email.
You may be worried that your Gmail archive will use up youravailable Google storage space. But remember that even a free Google account comes with 15GB of storage . So, oddsare that you won’t fill up your Google storage with archived messages veryquickly. Plus, you can buy additional storage if you really need to.
If you don’t know how to archive a Gmail message, it’s easyto do. Simply select the email you want to archive in your inbox and click the Archive button on the toolbar above themessages:
Here’s how to restore an archived email message:
How Do You Find Archived Emails In Gmail
Although you can archive emails in Gmail, theres no dedicated email archive folder in your Gmail account. This might sound confusing, but its actually not that complicated. Any emails that you archive in Gmail are automatically moved to the All Mail label. This folder contains all mail from your inbox and outbox as well all your drafts. The All Mail folder is basically an archive of your entire Gmail account.
Not happy with Gmails features? Some Gmail alternatives might offer better capabilities.
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What Happens When You Archive An Email
If you want to clean or organize your inbox, you have multiple options, which include deleting messages or moving them to the Gmail archive folder. If you choose the latter option, you will simply move your messages from your Inbox to another folder the Archive.
When you archive an email, you file it away for future reference. And if someone responds to an email that was archived, it will reappear in your Inbox. Archiving is the best solution for emails that you want out of the inbox but for which theres a good chance you might need them later.
How To Find And Archive Emails
If you want to remove an email from your inbox without actually deleting it, the best way is to archive the email. Heres how to archive emails on the Gmail web.
Just hover over an email in Gmail in your favorite web browser and you should see an Archive button. Click on it to archive the selected email without opening it.
If you open an email and then decide that it should be archived and not deleted, you will find the same Archive button on the top left corner of the page.
Similarly, on the mobile app, simply swipe towards the right to archive an email. If the email is open, you will find the Archive button on the top of the email.
The mobile gestures can be customized to your liking on both Android and iOS. In my case, it is set, by default, to archive whether I swipe left or right. You may adjust that under Settings > General settings > Swipe actions.
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How Do You Automatically Archive Emails Youve Replied To
Open your Gmail account and look for the gear icon in the top right corner. Click on it and choose See all settings.
Search for Send and Archive and select Show the Send & Archive button in reply. Then, click Save changes at the bottom of the page.
When you enable this setting, a new button will appear when you reply to your emails. When you click on this new button, it will send the reply and automatically archive the previous message for you.
However, Gmail is not the only platform that offers this innovative feature. Some other email clients, such as Mailbird, also allow you to archive emails in one step when replying to a conversation. In addition, Mailbird is packed with other advanced features that will completely transform your email experience!
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Gmail Archive Vs Delete
Should you archive or delete an email in Gmail? Here we have one of lifes big questions
In some cases, it might be beneficial to archive rather than delete emails.
Say, youre organizing your inbox. Its a task you need to do from time to time. Some of us have over 200 unopened emails in our inboxes .
Anyway, while youre sorting through your emails, you may come across some that contain business correspondence or perhaps receipts from online purchases.
Those are the types of emails that you may need to look at or reference again in future. Thus, it would be better to archive such emails rather than get rid of them for good.
In other words, you can maintain a clean inbox without having to delete emails.
So, whats the other side of the coin? When is it better to delete emails?
Aside from the obvious, i.e. youre not interested in the email or its junk, there are a couple reasons why you might want to delete an email.
Firstly, for the sake of security. Its a good idea to delete emails that contain sensitive information when you dont need them any longer. You dont want any malicious parties seeing your private stuff.
Another reason is to free up space. Free Google Drive accounts come with a fair amount of storage 15 GB. But, this is shared across Docs, Sheets, Gmail and anything else you decide to store in the cloud. Hence, its possible youll need to free up some storage space by deleting old emails.
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How Do I Retrieve Old Emails
Step 1: Log in Yahoo! Mail and go to Trash folder.
- Step 2: Open the desired message, check any messages you want to undelete in the message list.
- Step 3: Click Move in Yahoo! Mail toolbar and select Inbox or other folder to recover the message.
- Step 4: You can also drag and drop the email to any folder by pressing DO.
Some Emails Just Belong In An Archive
Moving your emails from your Inbox to the Gmail archive is one of the best strategies for decluttering your inbox. By archiving all emails that dont need any further action, you make it easier to find emails that require a reply. Most importantly, archiving emails helps reduce your mental clutter, making your workday more enjoyable.
Archiving emails is a better solution than deleting them if you ever need to access an old email in the future. You can compare archiving an email to completing a task you read it, respond to it, and then move it out of your way. In case you receive a reply to an archived email, it will pop up in your Inbox and remind you to take action.
Last but not least, all businesses should consider archiving their emails for legal and practical reasons.
Read Also: How To View Archived Emails On Gmail
Archiving An Email Message
- How do I get old emails on my iPhone?Community AnswerCheck the “All mail” folder if it is Gmail, or check the trash folder for any other service. Also, try using the search bar function if you are looking for something specific.Thanks!
How To Retrieve A Gmail Email From The Spam Folder
There’s one final place to look for your misplaced Gmail email.It may be in your Spam folder. Usually the emails in your Spam folder are junk that you don’tneed to worry about, but sometimes an important email ends up there by mistake.
The link to your Spamfolder is below the All Mail link:
Spam
To open the Spam filter,click the link. The Spam folderopens. To retrieve a Gmail email message you find in spam, use the checkbox theleft of the email to select it. Click the Notspam button at the top of the screen to send the message to AllMail. Or, move the selected email directly to your inbox or other emailfolder.
Warning: Messages in yourSpam folder are automaticallydeleted after 30 days. So, if the message you’re looking for was sent to spammore than a month ago, it won’t be in your folder.
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Using The All Mail Folder
If you are just looking through your inbox, youll quickly notice that no archived emails appear there. Thats because, by default, they are hidden by Google. What you need to do to see archived emails is go into the All Mail folder.
To do this:
- Bring your cursor to the icons in the top left of the Gmail application screen.
- When your cursor hovers over this area, the side menu will expand.
- With the side menu expanded, scroll down until you find the All Mail folder.
If you are archiving dozens to hundreds of emails a day, this method wont be ideal for you. Having to manually archive every important email will be both tedious and time-intensive. To avoid having to sift through hundreds of messages, use the following method instead.
How To Find Archived Emails In Gmail And Return Them To Your Inbox
If youre looking to clean up your Gmail inbox but dont want to delete anything permanently, then choosing the archive option is your best bet. Whenever you archive an email, it is removed from your inbox folder but remains accessible. Heres how to access any emails you have archived previously, as well as how to move such messages back to your regular inbox for fast access.
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How To Move Archived Messages Back To Your Inbox In Gmail Through Ios
Make sure you’ve downloaded the Gmail app:
Step1: Open the Gmail app on your iPhone or iPad.
Step 2: In the top left, tap on Menu and then on All mail.
Step 3: On the left, tap on the sender’s profile image next to the message you want to move.
Step 4: In the top right, tap on More and then on Move to Inbox. If you don’t see this, tap on Move to and then Primary.
First He Read He Inquired And He Believed
Says Edward Gibbon in one of his famous footnotes about Jean Froissart, whose Chronicles about the Hundred Years War between Britain and France he incorporated with gusto into The Decline and Fall:
I should not complain of the labor of this work, if my materials were always books as the chronicles of honest Froissard, who read little, inquired much, and believed all.
Now, want to inquire not only into email currently in your inbox but archived Gmail as well? Read just a little more on this page believe me!
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Returning An Archived Email
If you accidentally archived a message you need in your inbox, you can undo the action by pressing the Undo button in the notification.
If you missed it, go to All Mail, then choose the email you want to return. On the upper menu, select Move to Inbox.
If the message you want back in your inbox isn’t recent, locate it with Gmail’s search bar. Repeat the procedure when you’ve opened the email.
Can Archiving Emails Be Automated
If you are receiving dozens to hundreds of emails a day, manually archiving them can quickly become a pain. A solution many businesses opt for is automation.
If you are using Mailbird, email archiving automation is easy.
Simply:
1) Go to the Mailbird menu in the top left of the main window.
2) Select Settings.
3) Click the Composing tab
4) Check or un-check Send & Archive: Show send & archive button.
Doing so will ensure that all outgoing emails are automatically archived. Just adjust your setting in the Settings menu so you receive and archive outgoing emails automatically. This will save you plenty of time and allow you to easily archive all your important communications.
Also Check: How To View Archived Emails On Gmail
How To Find Archived Mail On Gmail
This article was written by Jack Lloyd. Jack Lloyd is a Technology Writer and Editor for wikiHow. He has over two years of experience writing and editing technology-related articles. He is technology enthusiast and an English teacher.wikiHow marks an article as reader-approved once it receives enough positive feedback. In this case, 96% of readers who voted found the article helpful, earning it our reader-approved status. This article has been viewed 937,577 times.
This wikiHow teaches you how to view emails that you’ve archived in Gmail. Gmail allows you to archive your old email messages so that they stop cluttering up your inbox, which hides them from view but keeps them around in case you need to reference them again.