Excluding Emails From Labels
If you find that certain emails are being caught up in these labels that shouldnt be, you can use exclusions to remove them. For example, if you want to keep certain newsletters that also use unsubscribe and they get caught in the above filter, you can use the – operator to exclude them.
Just add in the From section of the filter and they wont be included. The * is a wildcard that will capture any address from that domain and the – tells Gmail to not include the address in the label.
You can create as many labels in Gmail as you like and have them do all sorts of things from sorting spam to filtering work, groups, hobbies or whatever. If your inbox was bursting at the seams from too much trash and you were losing useful emails as a result, this is a very simple way of taking back control.
If Gmail could somehow come up with an addon that could automatically unsubscribe me from the hundreds of trash emails I get on a weekly basis, it really would be the ultimate email!
How To Automatically Apply Labels Via Filtering
1. In your Gmail inbox on desktop, click the Show search optionsicon, which looks like three hatched lines, on the right side of the search bar.
2. Set the parameters for the filter. You can filter by From, To, Subject, Has the words, Doesn’thave, Size, and Date.
3. After setting the criteria, click Create Filter.
4. On the next page, click the box next to Apply the label and choose a label from the drop-down menu.
5. Click Create Filter.
E How To Create Nested Labels On The Gmail Web App
A nested label functions the same way that subfolders do: one parent folder can include multiple subfolders. Likewise, you can add multiple child labels within a parent label to declutter your label list.
Heres how to go about creating nested labels in Gmail:
Step 1Sign in to your Gmail account, and scroll through the left sidebar until you find the label to which you want to add a sublabel.
Step 2Hover your mouse over the label, and click on the vertical three dots icon that appears.
Step 3Click Add sublabel from the menu that pops up.
Step 4A dialog box asking you to provide details for the sublabel will appear.
Enter a name for your sublabel, click the checkbox next to Nest label under, and select the parent label from the drop-down list.
Step 5Finally, click Create, and youre good to go.
You May Like: Deleting Promotions In Gmail
Option : Create A New Label And Designate It As A Subfolder
Follow the above instructions to create a new label through step six, stopping before you actually click the create button.
Check the box next to Nest label under
Choose the parent folder from the drop-down menu
How To Apply Labels In Gmail
1. In your Gmail inbox on desktop, click the boxes next to the emails you want to label and click the Label icon on the right side of the top toolbar. In your Gmail inbox on the mobile app, tap the circular profile icon of the sender on each email you want to label, then tap the three dots icon, and select Label in the pop-up.
2. On both desktop and mobile, check the boxes corresponding to the labels you want to apply . On desktop, click Apply and on mobile tap the check to apply the labels.
Quick tip: To move a labelled message from your inbox to the label folder, click the Move to icon instead of the Labels icon, then click on the name of the folder you want to move the message to. Note that you can only choose one destination folder.
Recommended Reading: How To Link Gofundme To Instagram Story
Tip #: Add Labels When Composing Your Email Message
Gmail labels arent reserved only for your incoming emails.
You can also add them to those important emails youre sending out. This way, you can organize your outgoing emails better.
Wondering how to add a label to your Gmail draft?Just click the three dots icon at the bottom right of your new Gmail message window, select Label, and choose from your existing label list or create a new one its that easy!
Choose Which Tabs Are Visible In Your Inbox
These tabs are configurable allowing you to choose which tabs you want available in your inbox. To change which tabs are visible, click the plus icon to the right of the tabs.
The Select tabs to enable dialog box displays. Select the check boxes for the tabs you want available in your inbox.
NOTE: If you hide a tab, messages from that category will display in your Primary tab instead. Also, the text on the tabs cannot be changed and you cannot add custom tabs. Use custom labels instead to further categorize your messages.
You can also select which tabs to display in your inbox on the Inbox tab on the Settings screen, in the Categories section.
Read Also: How Do I Delete All Promotions In Gmail
Gmail For Android: Boost Your Productivity With These Tips And Tricks
We covered the basics of Gmail for Android in our beginner’s guide, and now it’s time to take a look at features that extend the functionality of the email client. Whether it’s creating labels to categorize your email or using filters to automatically sort incoming mail, Gmail offers a variety of tools aimed at managing your inbox clutter.
If you haven’t already, you should enable two-factor authentication on your Gmail account. Two-factor authentication works by combining something you know with something you have , effectively doubling your account’s security.
How To Create Folders In The Gmail Mobile App
Scroll down and tap + Create new under the labels section
Name the new label
Recommended Reading: How To Merge Two Instagram Accounts
What Is A Nested Label In Gmail
Nested labels allow you to go even further in your inbox organization. They are sub-labels that go under your top-level labels.
So you can create a parent label and name it as Project and then create nested labels with the names of the people in your team, or even stages of the Project.
Notice that when you select the option Nest label under, this nested label must have been created before.
Let Gmail Apply Labels For You
To make your organization even more complete, you can associate your labels with Gmail filters. This means that instead of applying tags manually in each incoming email, you can have Gmail doing that for you automatically.
Before setting the filter, you need to consider what would make an incoming message fit into a particular label. You can use several different types of information to label them, such as:
- The senders email address or domain name
- A specific word in the subject line
- A specific word in the body of the email
- Or even emails with an attachment
For example, you can have Gmail to apply the label Urgent to all the emails containing the sentences by tomorrow, by the end of the day, and others similar to these, that includes an urgency tone. Or even a label Finance coming from a specific email address that usually sends you invoices or also your accountants email address. There are several use cases that filters and labels can be handy you just need to think about what rules will facilitate managing your inbox.
We recommend that you read our complete Gmail Filters article, to learn how to set them properly:
You May Like: How To Add Pictures To Twitter
C How To Edit Or Delete Labels On The Gmail Web App
Gmail lets you edit or delete labels quickly.
Heres what you need to do:
Step 1Sign in to your Gmail account, and find the label you want to edit or delete in the sidebar on the left.
Step 2Hover your mouse over the label, and you should see a three vertical dots icon click the icon.
Step 3Click on the Edit option to edit the label.
Here, you can rename the label or click the checkbox next to Nest label under: to nest this label under another label.
Step 4Once youre done making edits, click Save.
Step 5If you want to delete the selected label, click on Remove label.
How To Edit Your Shared Labels
You can rename a shared label just as you would rename a regular Gmail label.
1. Click on the three vertical dots on the shared label and click on “Edit.“
2. Type in the new name and click on “Save.“
The new name will be reflected only in your inbox. This means that if you head to your dashboard and click on the shared label, you’ve just renamed, you will see next to your email address the new name.
For the rest of the team though, the name of the shared label will remain as is.
This way users are free to rename a shared label as fit to their preferences.
Don’t Miss: How To Take Pictures On Snapchat Without Them Knowing
How To Use Gmail Labels To Organize Your Emails
At some point as a Gmail user, or with any email client really, you’ve experienced how overwhelming managing your inbox can be. And if you’ve moved from or are used to using applications like Outlook or Thunderbird, getting used to Gmail can be kind of tricky.
One of the most common teething problems users experience is related to sorting emails. Unlike Outlook and other email applications, Gmail doesn’t offer folders that you can create to sort your emails. You get Labels.
Labels are almost the equivalent of folders in Outlook, but there’s a little more to how they work. In this blog post, we’ll cover all you need to know about Gmail Labels.
So, if you’ve played with or tested them and felt a little lost, keep reading. We’ll share how to use them like a pro to make your Gmail experience more rewarding.
How To Show/hide Labels From The Label List
Label list is where you can view all the Gmail labels you have created. You can find it on the left-hand sidebar above the Google Hangouts Panel.
If you dont want a particular label to appear in the label list, then follow this process: click on the small arrow beside a label in the label list and select hide from the resulting drop-down menu.
Gmail also allows you to hide labels that do not contain unread messages. To set this, click on the small arrow button beside the label name in your label list and from the resulting drop-down menu select Show if unread.
Recommended Reading: Logout Pinterest
How Can You Create A New Gmail Label
Gmail label is a free feature and can be created by any Gmail user. To get started, log in to your Gmail account.
There are two ways to create a new Gmail label, here they are:
a. There is a create a new label button in the left sidebar, above the chat window. You will have to press more and scroll down to see the button.
b. When you select or open an email in your inbox, a tag icon will appear below the search bar, clicking on it will display a drop-down menu, and at the bottom of that menu, there is an option to create a new label.
After creating a new label, you will be able to access it by selecting it from the label list. It can be found on the left-hand sidebar of your inbox.
How To Delete A Gmail Label
Sometimes a label can get out of use and utility, so its time to delete it. To remove tags, go to Gmail settings:
Recommended Reading: How To See Someones Private Twitter
Manage Labels On A Mobile Device
While Gmail labels have to be created using a computer, and more complex operations have to be done on a computer as well, you do have some options on how labels are used on your mobile device.
To manually add a label to an email:
- On both an iPhone and an Android phone, open the email you want to label.
- Tap the three-dot icon in the top right of the screen.
- Select Change labels.
- Select the labels you want to apply to that message.
From the drop-down menu, select Change labels.Select the labels you want to apply to the email.
You can add labels to more than one email at a time:
- In your email listing, tap the icon to the left of each message you want to label or long press the icon . The icon will change to a check mark.
- Tap the three-dot icon in the top right of the screen.
- Select Change labels.
- Select the label you want to apply to those messages.
You can do some basic label management on a mobile device as well, but what you are able to do depends on whether youre using iOS or Android.
To manage your labels on an iPhone:
Select the labels you want to manage.Add the criteria that will determine which emails get that label.
On an Android device:
Inbox Management And Labels
Lori Kaufman is a technology expert with 25 years of experience. She’s been a senior technical writer, worked as a programmer, and has even run her own multi-location business. Read more…
In todays lesson, were going to help you understand how to better categorize your inbox and organize your messages with labels and some predefined but configurable tabs.
Once your Gmail account gains some steam and you begin to receive a bunch of messages, you will want to learn to tame the torrent into more manageable streams. Gmails filters allow you to manage your incoming email messages, helping you keep your less important email out of your way and filtered into a label. Before you start learning about filters in Lesson 4, you will need to learn how to create labels, the Gmail equivalent of folders, and thats what well talk about today.
First though, were going to talk about Gmails automated tabs interface, Priority Inbox, and all the settings that they contain.
Recommended Reading: What Does A Red Arrow Mean On Snapchat
How To Create A Label In Gmail And Push Email Automatically Into That
Although Gmail doesnt have features likes folders or rules, you can pretty much do all of its functions with a combination of Labels and Filters. So, yes, you can get emails to go directly to a label by setting up filters.
For instance, you want a dedicated label for emails from your managers, here are the steps you need to follow:
1. Create a new label called top priority emails.
2. Go to Gmail settings , open the Filters and Blocked Addresses tab, click on Create a new filter.
3. Set criteria for the filter. In this case, you can add the email addresses of all your managers in the from column. Once you are done, click create filter with this search.
4. In the next menu, you will be asked to select an action for when an email arrives that matches the search query. In this case, its apply the label top priority emails.
After this, you will be able to locate all the emails from your managers under that label.
Can I Have Certain Emails Go Directly Into A Folder
Open a message in the inbox from an email address that you need to include within the folder label. Click the three-dot button shown directly below. Select Filter messages like these to open the options in the snapshot directly below. Instead, all emails from the address will go in the selected folder label.
Recommended Reading: What Do The Arrows On Snapchat Mean
Applying Labels To Messages And Threads
Messages and threads can have multiple labels associated with them however,draft messages cannot have labels applied to them. Modifying the labels appliedto a thread applies or removes the specified labels from all messages in thethread. You can modify which labels are associated with a message or thread bycalling messages.modify orthreads.modify, respectively.
Except as otherwise noted, the content of this page is licensed under the Creative Commons Attribution 4.0 License, and code samples are licensed under the Apache 2.0 License. For details, see the . Java is a registered trademark of Oracle and/or its affiliates.
What Are Gmail Labels
Instead of a traditional folder system, Gmail uses a label system to help organize your inbox.
How is a Gmail label different from a folder?While an email can belong to only one folder in an email service like Microsoft Outlook, an email can have multiple labels in Gmail.
In other words, your email can live in more than one place at the same time.
For example, as a Gmail user, you can assign an email to the labels Marketing and Operations without creating a copy of the email for each label.
Now that you know what Gmail labels are, lets go over how to use and manage them on Gmails web app.
Also Check: Sharing Tiktok On Instagram