Saturday, March 18, 2023

How Do I Get To Archived Emails In Gmail

Don't Miss

How To Recover Permanently Deleted Emails

How to find Archived emails on Gmail

If your deleted Gmail email message isn’t in the trash, it’slikely that it was permanently deleted. There are several ways this can happen:

  • You emptied your Trash folder.
  • You selected the message in your Trash folder and clicked the Delete forever button.
  • The email was automatically deleted from your Trash folder after 30 days.

Study this tutorial to discover more details about Gmailemail deletion:;How to Permanently Mass Delete All Emails in Gmail .;

If you’ve accidentally permanently deleted an email message, the Gmail email might still be on one of Google’s servers.There’s a chance that you may be able to recover a permanently deleted emailwith the help of Google Support.;

Here’s what to do:

How To Delete Archived Emails

Finally, in case if you need to delete your archived emails, you can simply go to All Mail label, select the emails you want to delete, and then delete them by clicking the delete button in the menu bar as shown in the screenshot below.

You can also delete specific archived emails easily by using the Gmail filter.

Why You Might Need To Retrieve Archived Emails

Its good email management to archive emails you dont need currently, but that you dont want to delete forever.

Maybe youve completed a project, its all signed off, and youre ready to relieve your inbox of the hundreds of emails associated with it. But theres every chance you may need to refer to some of those emails in the future, so permanently deleting them would be a bad idea.

You May Like: How To Get My Twitter Url

Why Mark As Read Isn’t Enough

While marking your unread message as read may reduce the annoying numbers, it isn’t as good as archiving. This is because your inbox is still filled with clutter.

When you archive an email that you don’t need, it leaves your primary email screen. That way, you can focus on more critical messages.

If you think you’ll need that email in the future, you can still use Gmail’s powerful search function to find it. After all, you wouldn’t want to scroll through hundreds, if not thousands, of emails looking for something.

How Do I Find And Retrieve Archived Emails In The Gmail App

How to Find Archived Mails on Gmail app

Just like on the desktop Gmail website, there is no Archived label in the app where you can find all your archived messages. Instead, to search for an archived email in your Gmail app:

1. Enter recipient name, keywords or subject lines into the Gmail search bar.

2. Click on the hamburger menu to scroll through labels to find the All Mail label.

To retrieve the archived message, open the email and tap on the three dots at the top right of the screen. Tap Move to inbox, and your message will be instantly sent back to your inbox and the Archive label removed.


Don’t Miss: How To Connect With Someone On Linkedin

How Do I Get Archived Emails In Gmail Back To My Inbox Folder

Follow the step-by-step process for recovering all archived emails in the Gmail app.

  • Open the Gmail account.
  • Select More option on the left of the Gmail app,
  • Click on All Mail and get retrieved emails.
  • Now, check select icon on top and all Gmail archived emails gets selected
  • Go to Move to Inbox icon and all your archived emails in Gmail get moved to the Inbox folder.
  • Now, lets find out how can you archive the entire Gmail mailbox with attachments with the automated solution.

    Please Pay Attention Use BitRecover Software to; Save Your Time & EffortsIf you think your data is safe in the Cloud, then my friend you are wrong. Everyday cases of a data breach, hacking makes headlines in the newspaper. So, if you dont want to land in any of such situations use Gmail Backup Tool. It is the easiest solution for taking the complete backup of Gmail mailboxes in other file formats. The tool is direct and easy-to-use to archive Gmail account emails with attachments. It maintains all the attributes, properties, and data integrity during the archive process.

    Archive All Emails In Gmail

    In case you want to Archive all the Emails in the Inbox, you can follow the steps below to Archive Emails in Bulk.

    1. Click on the drop-down icon located next to refresh button and select All option in the drop-down menu.

    2. Next, click on Select All Messages;link that appears below the top menu bar.

    3. Once All the Emails are selected, click on Archive icon located in the top menu bar.

    4. Click on OK in the pop-up to confirm.

    All the selected Emails will be moved from their current location and placed in All Messages Folder within your Gmail Account

    Recommended Reading: When Will Snapchat Be Fixed

    Use Keyboard Shortcuts To Archive Emails

    Keyboard shortcuts can save you a bunch of time and energy. Gmail has a ton of handy shortcuts that you can use.

    In order to use them, you first need to switch keyboard shortcuts on:

    Step 1. Go to Settings.

    Step 2. In General, scroll and find Keyboard shortcuts then check Keyboard shortcuts on.

    Now all you have to do is hit the e key when you have an email open to archive it at hyperspeed. Pretty cool, huh?

    Here are a couple more useful shortcuts that relate to archiving:

    Archive and go to previous conversation }Archive and go to next conversation {

    Delete Vs Archive Emails

    How to retrieve archived emails from Gmail app

    To understand when should you archive vs delete emails, you should first understand the fundamental differences between them.

    Yes, you can bulk delete either all or specific emails. Yes, you can bulk archive either all or specific emails.

    Recommendation :As Gmail offers enough storage to keep thousands of emails, I would recommend you to delete emails only when you are sure you wont need them in future. If you are dicy, then its better to archive them.

    Also Check: How Do You See Who You Blocked On Facebook

    How To Find An Archived Email Message In Gmails All Mail Folder

    Tap the iOS Mail icon, go to the main Mailboxes screen , scroll down to you list of Accounts , and tap your Gmail account.

    You should now see a list of all your Gmail foldersand near the top, youll see one marked All Mail. Tap it; within a few seconds, your iPhone will load the latest messages in your All Mail directory.

    If you dont see the message you archived, try searching; scroll to the top of the message list, then swipe down again with your finger until the search bar appears.

    You can, of course, also find your archived messages by searching your Gmail account on the web.

    What Happens When You Archive An Email

    If you want to clean or organize your inbox, you have multiple options, which include deleting messages or moving them to the Gmail archive folder. If you choose the latter option, you will simply move your messages from your Inbox to another folder the Archive.

    When you archive an email, you file it away for future reference. And if someone responds to an email that was archived, it will reappear in your Inbox. Archiving is the best solution for emails that you want out of the inbox but for which theres a good chance you might need them later.

    Also Check: How Do I Know My Whatsapp Number

    How To Archive Everything In Gmail

    If you want to start from a clean slate and archive all Gmail messages, you can use Gmail’s filter function. You can also use other commands to refine your filter further.

  • In the search bar, input the following: in:inbox. This returns all emails in your inbox.
  • If you want to refine the filter, write before:yyyy/mm/dd to include all emails before a specific date. You can also use after:yyyy/mm/dd if you want to archive a particular period only.
  • When the search has return results, click on the tick box at the upper menu.
  • A notification saying All 100 conversations on this page are selected. Select all conversations that match this search will appear.
  • Click on Select all conversations that match this search
  • Choose the Archive button
  • A Confirm bulk action window will appear. Choose OK.
  • Depending on how many emails you have, Gmail will take some time with this filter. But after a while, all your emails will disappear from the inbox and be safely stored in the Archive. It’s the simplest step to achieve and maintain inbox zero.

    How To Find Archived Emails In Gmail Using A Faster Way

    What exactly happens when you "Archive" messages in Gmail ...

    Cannot find your archived emails in Gmail? Maybe your archived emails are deleted. Dont worry. You can still get back the emails. Heres a better and faster way to help you find archived emails in Gmail.

    Never miss one professional third-party tool, Aiseesoft Data Recovery.

    Now, lets see how it work to help you recover archived or deleted Gmails on your computer.

    Step 1 Free download Aiseesoft Data Recovery on your computer. Install and run the program immediately.

    For now, Aiseesoft Data Recovery software only supports Windows 10/8.1/8/7/Vista/XP .

    If you want to recover the text files on your other devices, you need to plug the device to your computer, so that this software can detect it automatically.

    Step 2 In the main interface, you need to select the file type, and here you can check the Email option.

    In the location, you need to select the drive where the emials are stored.

    Then click Scan to start the quick scan on the target device.

    Step 3 If the Quick Scan does not find emails, the Deep Scan feature will work, deeply scanning all emails stored on your computer.

    Step 4 After checking the emails you want to recover, you need to click Recover button to save the emails, including the archived emails in Gmail.

    If you want to clear more space, you can read the post to stop spam emails in Gmail.

    Don’t Miss: Can You Edit An Instagram Post

    Why Should You Delete Emails

    Instead of archiving all the emails, delete those emails you feel would never be required again in the future. This simple action will free up the storage in your cloud. To do this, move your emails to Trash and also delete them from Trash permanently if they are of no purpose.;

    Believe it or not, the electricity used in sending a typical mail is responsible for 4g CO2 emissions. Moreover, if the mail has an image attachment, the emission rises to 50g. Cleaning up unwanted emails will reduce the electricity requirement in storing emails and thus reduce the carbon footprint.;

    I recommend you delete worthless mails every now and then and unsubscribe from channels you dont want to be updated from. Coming back to archiving, follow these steps to archive and find archived emails in Gmail.

    Using The Archive Feature In Gmail

    When a person archives an email in Gmail account, that email message is hidden from the Inbox folder. But, it does not mean email is deleted from the Gmail account. It is just like transferring something into a filing cabinet for protection, rather than keeping it in the trash. Any email message that you have archived can be found by clicking on the All Mail option on the left side of the Gmail page.

    For this example, lets archive emails in Gmail before date 2017/08/15. Using below keyword we can get email messages received before a specific date. In the search box on Gmail page type a search in below format:

    in:inbox before:2017/08/15

    • The entire search string will look something like below:
    • Now that you have a list of results matching your search criteria, you can start the archive Gmail by date process. Choose Select All checkbox as shown below. That checkbox accounts for the emails on the first page, if messages exceed 50 emails you can click on the link to select all messages.
    • Once those selections are made, all that is left to do is the archiving. For that, click the Archive button as shown below.
    • You will get message conversations have been archived

    Also Check: How To Clear Promotions In Gmail

    How Do I Retrieve Archived Emails In Gmail

    When an email message is archived in Gmail, it simply means that an Archive label has been attached to it. So, to retrieve an archived email, you need to locate the message and remove the Archive label.

    Once youve located your archived email, open it and go to the Move icon in the toolbar. Select the folder you want to move it to. This will instantly remove the Archive label and move the message to the folder you specified.

    Use Gmail Search To Retrieve Deleted Emails From Gmail

    How to Recover Archived Mail in Gmail (Updated 6/10/13)

    You may be able to see your missing Gmail message as soon asyou open the Trash folder. If so,good for you.

    However, if you’ve got a lot of emails in your Trash folder, it may take more effortto retrieve your deleted email message. Use the scroll bar on the right of thescreen to move through the emails on your screen. If there’s more than one screen of messages, use the leftand right arrows at the top right of your screen to move through the screens:


    But scrolling through the screens of email messages in thisfashion could be time consuming. There’s an easier way. You can use the Gmailsearch bar to find your missing message in the Trash folder. To start, click the down arrow in the right of thesearch bar. The Advanced Searchdialog box displays:

    Advanced Search Trash

    The best way to find your missing message is to type what you know about itinto the search fields in the AdvancedSearch dialog box.;

    In this example, I am looking for an email sent in May ofthe year about an upcoming conference. I type the information I’ve got in thesearch fields:

    Advanced Search

    Tip: The more informationyou type into the dialog box, the more you narrow your search down. Be careful notto enter incorrect information, though, since that can keep you from retrievingyour deleted email.

    When you’ve finished entering information, click the Search button in the lower left of the dialog box. The search resultsappear:

    Learn more about how to use the Gmail search tool in thistutorial:

    Don’t Miss: How Do You Change The Emojis On Snapchat

    How Do I Retrieve A Message I Accidentally Archived In Gmail

    I was trying to mark an email as “Important” in Gmail and accidentally archived it.

    Now I cannot locate it, since there is no “archive” label anywhere.

    How do I get it back?

    • 5Checking mail on my phone I have archived mails that I didn’t even notice. I have no idea how to search for them. The Archived mail should be labeled with an Archive label so I could always go look at those specific emails and deal with them which could include restoring them or deleting them. Otherwise the Archive label is just a “loose” label and should not exist. Ridiculous that you can store something in a database “somewhere” and have no way to find it. I do know that one of the 2-3 emails I archived by accident was important but I have no idea what it was.;user31856Jan 13 ’13 at 18:58
    • 7Over 120k views of this question! Seems like Gmail could use a “recent changes” feature . That would allow one to locate messages in such cases. Archiving an “old” message leads to trouble since it won’t appear at the top of the All Mail list. However, it would appear at the top of a “recent changes” list.Mar 1 ’13 at 16:00
    • For me searching for “in:archived” or just visiting:

    Click on All Mail on the left. When you see the message, open it, and choose the Move to Inbox option to “un-archive” it.

    Alternatively, you can use the search feature to locate the message .

    has:nouserlabels -in:Sent -in:Chat -in:Draft -in:Inbox

    Archive Gmail Emails Using Google Takeout

    Google Takeout can be used to archive email and save it locally. It is not possible to archive emails in Gmail by date using Takeout. This utility only allows the user to select labels and export emails from Gmail in MBOX file format.

    Consequences of Using Takeout

    However, Takeout is the best and effective manual solution to archive emails in Gmail when mailbox size is small. But fails when there is a large number of mails also has so many drawbacks as well.

    • This method needs fast and smooth network connectivity.
    • If the process is interrupted in between, it cannot be resumed.
    • It is a very lengthy and time-consuming process.
    • Archive complete Gmail account data, no such option to archive selected Mail.

    Recommended Reading: When Should I Post My New Job On Linkedin

    How To Archive Emails In Outlook

    When you archive email, Outlook sends those messages to the Archive folder. Messages in this folder count toward your storage allotment, so you can use up your space if you have too many messages with attachments.

    The Archive folder is set up by default, in the same way as the Inbox and Sent Items folders. You can’t delete or make any changes to this folder. The exception is with POP and IMAP accounts. With these types of accounts, you can create an archiving folder or make an existing folder the archive.

    Here’s how to archive email in Outlook for the desktop:

  • Open Outlook and go to your Inbox.
  • Select a message that you want to store.
  • Go to the Home tab and select Archive.
  • To access your Outlook email archive, open the Archive folder located in the left pane.
  • To archive emails in Outlook Online and the Outlook mobile apps, choose the message you want to store and select Archive in the top toolbar. To retrieve an archived message, simply move it back to your inbox.

    More articles

    Popular Articles