How To Quickly Delete Old Email In Gmail
About the only requirement for purging old emails from Google Gmail is that you must be logged into Gmail, and using it on a browser from a Chrome, Mac, or Windows PC, or an Android tablet or iPad. These commands may be available from a smartphone, but theyre designed first and foremost for the web interface.
First, youll need to know how much storage capacity your email is taking up. If you scroll down to the bottom of your Gmail page, you can see how much space all of your data takes upnot just Gmail! If youre a Google One subscriber, your breaks it down between Gmail, Photos, and Drive.
Consult your to find out how close you are to your limit, and how much youll want to delete.
Now, lets start deleting.
The easiest way to delete unwanted email from Gmail is to use Googles built-in section tabs within Gmail, which already filter email into several sections: your Primary tab , followed by Social, Promotions, Updates, and Forums. The implicit message here is that Google already considers the email thats stored in your Primary tab as the email you actually needeverything else can probably be sacrificed.
I usually purge everything in my Promotions tab firstits almost-but-not-quite spam. Take a last look through a few pages, to ensure that you want to do a wholesale purge.
To begin the process, first click the Promotions tab . Next, from the ribbon of icons above the tabs, click the small checkbox icon at far left, like so:
How To Access Archived Emails In Gmail
Avoid the frustration of permanently losing a Gmail email byusing Gmail’s Archive feature. Archivingold messages is better than deleting them. Archived Gmails aren’t automaticallydeleted after 30 days. And if you know what to do, you can easily restore anarchived Gmail email.
You may be worried that your Gmail archive will use up youravailable Google storage space. But remember that even a free Google account comes with 15GB of storage . So, oddsare that you won’t fill up your Google storage with archived messages veryquickly. Plus, you can buy additional storage if you really need to.
If you don’t know how to archive a Gmail message, it’s easyto do. Simply select the email you want to archive in your inbox and click the Archive button on the toolbar above themessages:
Here’s how to restore an archived email message:
How To Delete All Old Emails In Gmail
1. On the Gmail search bar, type a search parameter of old emails and press Enter. For example, older_than:30d means emails that older than 30 days. You may change the number and parameters as you wish.
2. Then Select all results.
3. Since it only selects the results on that particular page, you need to Select all conversations that match this search for faster selection.
4. Now click the Delete icon to delete them.
5. If necessary, you may head to the Trash folder, select all trashed emails, and click Delete forever to purge immediately.
If your inbox consuming too much valuable space, consider upgrading the account storage or find large emails in Gmail and delete them for good.
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Does Delete Forever In Gmail Really Mean It
What is the policy behind the “Delete forever” button in Gmail? Do you feel confident that your Gmail e-mails are destroyed in a timely fashion? What are the mechanics of “Delete forever?”
| Topic: Innovation
I delete a lot of e-mail and have wondered recently whether the “delete forever” button in Gmail means what it implies. After all, “forever” is a very long time.
Here’s : “Click Delete Forever. This time, it’s really gone forever.”
Gmail users know the drill. You delete unwanted messages from the inbox and they go into “Trash.” From there, you check off the messages to be deleted, hit the “Delete forever” button and `poof,’ they’re gone. The presumption is that they are destroyed. They exist nowhere else within Google where they can be directly associated with your Gmail account.
Of course, deleting anything on a computer not to mention from the cloud is lot more complex than that. Messages you want destroyed could be in someone else’s Gmail inbox or server, but there’s nothing you can do about that. For the purposes of this post, I want to explore the notion of whether messages I want “deleted forever” from any association with my e-mail account.
In a nutshell, a Google spokeswoman told me the following:
“If you delete a message from your trash, it will be deleted forever from your Gmail. We do backup Gmail offline, so it may take up to 60 days to permanently delete any stored copies.”
Wipe Out Old Emails Using Outlook Search Folder Function
Another way of Outlook delete emails older than a specified period of time is by selecting the New Search Folder feature.
With the Outlook search folder, you do not need to separately search for the mails you want to delete from Outlook. Microsoft Outlook Search Folders offer a time-saving option to create custom searches so you can delete all emails with just a single click.
Here are the steps that you will need to follow to use search folder for Outlook delete old emails.
Step 1: Choose the mail folder from where you want to delete messages older than a specified period.
Step 2: Click the New Search Folder button on the Folder tab.
Step 3: Now, you will see a dialog box of the New Search Folder. Select the “Old mail” in the Organizing Mail section, and then click the “Choose” button.
Step 4: Now, you will see another dialog box, in which you can specify the older than period. After this, click OK two times.
Step 5: In the Navigation pane, select the new search folder. Now, choose all the messages in this search folder by pressing Ctrl + A keys, and then delete them all at one time with the Delete key.
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Why Pay Money To Store Useless Emails
Heres the thing: Google sells storage as a subscription as part of . If you pay a monthly subscription fee, you get a lot more space to store your emails.
Google isnt the only company that charges extra for storage. Microsofts Outlook.com offers 15 GB of free storage space, boosted to 50 GB if youre a paying Microsoft 365 subscriber. Apple iCloud email uses your iCloud storage, and Apple famously offers only a tiny 5 GB of free storage for all your device backups and iCloud data.
Thats why companies encourage you to never delete emails. They make a profit when your email account fills up, and you have to pay for a subscription to keep storing everything.
Its a bit like a storage locker company encouraging you to never give away your useless junk. Of course they want you to keep itthey make a profit when you have to pay to store it forever.
How To Delete All Read Or All Unread Emails On Gmail
1. Log in to your Gmail account.
2. In the search bar at the top of the screen, type label:read to display all read emails or label:unread to display all unread emails.
3. Click the Select all box to the left of the Refresh button. This will select all emails on the current page . To mass delete all emails in this category , also click Select all conversations that match this search.
4. Then click the Delete icon at the top, which is shaped like a trash can.
Quick tip: To delete all read emails from a specific sender, type from:username label:read in the search bar and follow the steps outlined above.
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Delete Gmail From Sender
Gmail also allows you to delete emails from specific senders. Basically, Google creates a temporary filter on the email address or some other pattern.
Can Gmail Automatically Move Email To Folder
To automatically move messages into a label and out of the Inbox, you must set up filters, which you can do from the Search box at the top of Gmail. Here’s how to choose where your Gmail messages end up. Open Gmail. In the Search box at the top of the screen, select the small arrow to the far right.
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Selecting All Emails In Gmail
Selecting all emails in Gmail is only available via desktop. The Gmail app doesn’t support this feature. But we’ve shown you a few workarounds to access this feature on your mobile device even though the Gmail app won’t let you select all emails at once.
This feature is important because you can easily delete all your emails, except emails in the spam folder. You’ve also learned how to mark all your emails as read. The annoying notification about thousands of unread emails won’t bother you anymore.
How did you select all emails in Gmail? Did you use another method? Let us know in the comments section below.
Recover Outlook Emails From Trash
The first place from where you can recover the deleted Outlook mails is the Trash or Delete folder.
Step 1: Log in to your Microsoft Outlook account and go to the Deleted Items folder or Trash folder. Search for your desired mail or file in this folder.
Step 2: when you get the item you deleted mistakenly in the trash folder, select it.
Step 3: Right-click and select the option “Move” to move the file back into your inbox.
Note: By default, items in your trash folder will be permanently deleted after 30 days.
If your Outlook shows Trash folder instead of Deleted Items folder, then you cannot recover permanently deleted emails using the Recoverable Items folder.
Step 1: Open Outlook and go to Home, then go to Deleted Items and Recover Deleted Items from Server.
Step 2: You will see a dialogue box with Recover Deleted Items name. Here, select the mails or messages which you want to recover. After this, choose the “Restore Selected Items” button and click OK.
Step 3: Now you will get the recovered emails in the Deleted Items folder from which you can restore easily in your inbox.
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Ways To Free Up Storage Space In Your Gmail Account
If you’re running out of space in your Google account, here are ways to free up storage in Gmail.
You might not think much about the amount of space in your Gmail account. Most emails only take up a tiny amount of storage, so you can have years’ worth of mail in your inbox without approaching the limit.
However, since your 15GB of free space is shared across Gmail, Google Drive, and Google Photos, you don’t want to waste space on unnecessary emails that could be used to back up photos or sync your files. Here are the best ways to free up space in your Gmail account.
How To Delete Promotions On Gmail
Promotional emails are emails sent by companies or organizations to consumers with the general goal of selling products. These types of emails are automatically filed in your Promotions tab to keep them separate from your primary inbox.
You may get promotional emails from retailers after making a purchase on their website, or from a blog after signing up for their mailing list.
1. Log in to your Gmail account. Click on the Promotions tab at the top, above your list of emails.
2. Click the Select all box to the left of the Refresh button. This will select all promotional emails on the current page . To delete all emails in this category, also click Select all conversations in Promotions.
3. Then click the Delete icon at the top, which is shaped like a trash can.
Quick tip: If there are promotional emails you want to save, manually review your Promotions tab instead of mass-deleting, or place them in a different folder before mass-deleting.
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How To Recover Deleted Emails On Gmail
If you’ve accidentally deleted some emails you didn’t intend to, don’t fret. Deleted emails are stored in your Trash folder, where they’re stored for 30 days before being permanently deleted.
1. Log in to your Gmail account. Scroll down the menu on the left side of the screen and click the Trash folder. You may need to click on More to reveal it.
2. Click on the boxes next to the emails you want to restore.
3. Click the Move to icon , then select the name of the folder you want to send the emails to.
Select The Category Of Email You Want To Delete
Gmail, helpfully or annoyingly depending on your point of view, segments email into Primary, Social and Promotions categories.
The easiest way to delete all emails in Gmail is to tackle each category one by one, and Im going to demonstrate with the Promotions segment for the purposes of this tutorial. Select the tab you want to clear with a click.
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Where Does Gmail Archive Mail
When you archive an email, Gmail doesnt move the message to an Archive folder. Instead, it removes the Inbox tag which new incoming messages are marked with. That means you can find archived messages in the All Mail folder.
To see the All Mail folder link, scroll down the left-hand sidebar Gmail and click More.
Setting Up Your Filters
First things first, lets set up your Filters.
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Google Storage Plays A Role
Sometimes you need to delete emails because youre running out of space. Gmail provides each user with a large pooled storage allotment. In addition, the large volume of emails can make it harder to find your items, which is why we often need to delete non-essential items.
The first thing to know is your total storage is not just for your Google email. Google allocates 15 GB on the free account with other Google assets like Google Photos, Google Sheets, and Google Drive.
In The Usa Emails Are Abandoned After 180 Days
Those are all good arguments for cleaning up your email account, even if youre not particularly concerned about email privacy. But if you are concerned about privacy, know this:
In the USA, emails are considered abandoned after 180 days. The government can look at these emails without a warrant thanks to the Electronic Communications Protection Act, a law passed in 1986 when electronic communications were very different.
As Wired pointed out in 2013, Its beyond ridiculous that email has been left out of privacy laws.
There have been attempts to fix this loophole and require the government to get a warrant before accessing emails over 180 days old. The most notable attempt was in 2016, when the Email Privacy Act passed unanimously in the U.S. House of Representatives and went on to die in the Senate. As of January 2021, the law stands.
So, if youre storing a lot of old emails in an online account, you should keep this in mind.
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Benefits Of Deleting Emails Older Than A Certain Date In Gmail
Keeping in mind the situation, it becomes important to discard or delete the older mails which are not so required. Deleting or discarding the emails would create enough space for the other mails to receive.
1. Extra storage space available2. No bounce back of incoming emails3. Shortlisting of emails4. Database of relevant emails
Yes Those Emails Are Using A Lot Of Space
But how much space are emails taking up, really? Arent they tiny? Theyre just text, right?
Well, if you actually have gigabytes of emails in your account, you know that isnt quite true.
Sure, individual emails are smallbut they add up. If your email account is full, you have a lot of space used by useless emails. All those newsletters, notifications, alerts, and other junk youve received over the years are likely using quite a bit of spacewhen you add them up.
If youre using Gmail, for example, the Google One Storage page shows how much space is used by your Gmail emails.
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